Hybrid NYC Legal Practice Assistant - Land Use Support

Herbert Smith Freehills Kramer (US) LLP; New York (NY); Hybrid; USD 100,000 - 115,000; Full time

Job summary

Herbert Smith Freehills Kramer (US) LLP in New York is seeking a Legal Practice Assistant to provide comprehensive administrative and practice support to attorneys in the Land Use Department. The role emphasizes document production, meticulous scheduling, and accurate matter records, with a hybrid work arrangement in NYC.

Responsibilities include drafting and proofreading memoranda and letters, preparing redlines, managing time entries, mailings, and client/matter intake, and assisting with

Qualifications

• Prior experience providing administrative or legal practice support in a law firm or professional-services environment.
• Advanced proficiency with Microsoft Word, Outlook, Adobe Acrobat, document comparison, and PDF assembly.
• Strong proofreading, formatting, written communication, and records-management skills.
• Excellent organization, attention to detail, judgment, discretion, and ability to manage competing deadlines.
• Demonstrated ability to communicate professionally with attorneys, internal departments, clients, vendors, and event contacts.
• Ability to work independently, anticipate needs, maintain accurate follow-up systems, and collaborate effectively as part of a team.

Responsibilities

• Schedule meetings, register visitors, and reserve conference rooms.
• Draft, create, format, and proofread memoranda, letters, and other documents.
• Prepare document comparisons and redlines using tracked changes, and maintain accurate document versions.
• Create PDFs and combine multiple documents into a single, organized PDF.
• Enter attorney time and prepare expense reimbursement submissions.
• Prepare FedEx and hand-delivery packages and coordinate outgoing materials.
• Maintain electronic and records-management filing systems.
• Assist with proforma organization, business-development tracking, mailbox cleanup, and printing.
• Maintain and update department retainer-letter templates and client/matter intake materials.
• Maintain tracking logs and follow up to obtain signed engagement letters and open new matters.
• Maintain accurate client and matter lists and coordinate file transfers to Records.
• Maintain Land Use contact information and manage department calendars and notifications.
• Download and circulate the City Planning Commission agenda and calendar; manage vacation schedules.

Skills

MS Word

Outlook

Adobe Acrobat

Document comparison

PDF assembly

Proofreading

Organization

Communication

Time management

Job description

Herbert Smith Freehills Kramer (US) LLP in New York is seeking a Legal Practice Assistant to provide comprehensive administrative and practice support to attorneys in the Land Use Department. The role emphasizes document production, meticulous scheduling, and accurate matter records, with a hybrid work arrangement in NYC.

Responsibilities include drafting and proofreading memoranda and letters, preparing redlines, managing time entries, mailings, and client/matter intake, and assisting with