Legal Practice Assistant

Cozen O'Connor Corporation; Seattle (WA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

Three days in office and two days work

Job summary

Cozen O’Connor’s Seattle office is seeking an experienced full-time Litigation Legal Practice Assistant who has WA and Federal Courts e-filing experience. The role requires multitasking with attention to detail and strong communication for assisting senior attorneys.

The position offers a hybrid schedule (three days in the office, two days remote) and requires minimum 5 years litigation experience, excellent Microsoft Word/Outlook skills, and the ability to work overtime.

Qualifications

• Minimum 5 years recent litigation experience.
• State and Federal e-filing experience.
• Experience with litigation procedures and processes.
• Calendaring and docketing experience.
• Experience with the use of a document management system is preferred.
• Redlining experience is preferred.
• Proficiency with Microsoft applications with advanced level in Word and Outlook.
• Outstanding written and verbal communications; ability to professionally interact with clients, attorneys, and staff is required.
• Ability to work overtime is required.
• High school diploma or its equivalent required.

Responsibilities

• Preparation of documents
• Efficient workflow which includes the duplication, printing, mailing and merging of documents
• Proofreading of all work for both content and context
• Preparing and maintaining client and office files both in electronic and paper filing systems
• Preparation and submission of new client and/or new matter forms
• Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations
• Preparing and submitting expense reports and check requests
• Working with the Billing department to resolve billing problems and efficiently process final billing statements
• Working with clients’ electronic billing systems and monitoring billing processes
• Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences
• Strong document processing skills
• Willingness and ability to support other practice areas within the firm

Skills

Litigation experience

E-filing experience

Document management

Calendaring & docketing

Redlining experience

Document processing

Strong written/verbal communications

Overtime willingness

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Job description

Cozen O’Connor’s Seattle office is seeking an experienced full-time Litigation Legal Practice Assistant who has experience with WA and Federal Courts (e‑filing).

The ideal candidate is an enthusiastic self‑starter who can multi‑task under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the firm. The position requires excellent communication, organizational, and computer skills for assisting senior attorneys.

We currently offer a hybrid work schedule, three days in the office and two days work from home.

Responsibilities

• Preparation of documents
• Efficient workflow which includes the duplication, printing, mailing and merging of documents
• Proofreading of all work for both content and context
• Preparing and maintaining client and office files both in electronic and paper filing systems
• Preparation and submission of new client and/or new matter forms
• Planning and making travel arrangements which include transportation, automobile rentals, and hotel reservations
• Preparing and submitting expense reports and check requests
• Working with the Billing department to resolve billing problems and efficiently process final billing statements
• Working with clients’ electronic billing systems and monitoring billing processes
• Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences
• Strong document processing skills
• Willingness and ability to support other practice areas within the firm

Qualifications

• Minimum 5 years recent litigation experience
• State and Federal e‑filing experience
• Experience with litigation procedures and processes
• Calendaring and docketing experience
• Experience with the use of a document management system is preferred
• Redlining experience is preferred
• Proficiency with Microsoft applications with advanced level in Word and Outlook
• Outstanding written and verbal communications; ability to professionally interact with clients, attorneys, and staff is required
• Ability to work overtime is required
• High school diploma or its equivalent required

The salary range for this role is $75,000 - $95,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.