Legal Practice Assistant

Cozen O'Connor; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading law firm in Pittsburgh is seeking a Legal Practice Assistant to enhance operational efficiency. The role includes managing client relations, scheduling, document organization, and supporting attorneys with case preparation. Ideal candidates should have prior administrative experience, excellent communication skills, and proficiency in Microsoft Office. The firm values diversity and encourages applicants from various backgrounds to join.

Qualifications

• Prior administrative experience, preferably in a legal setting.
• Strong ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Collaboration with colleagues and attorneys.
• Accuracy and thoroughness in all tasks.
• Maintain confidentiality and uphold ethical standards.

Responsibilities

• Interact with clients, answer inquiries, ensure a positive experience.
• Manage schedules, appointments, and meetings for attorneys.
• Maintain and organize legal documents, ensuring accuracy.
• Handle phone calls, emails, and correspondence.
• Assist attorneys with case preparation, research, and drafting.
• Collaborate to maintain a well-organized office.
• Utilize software for document creation and data management.

Skills

Client Relations

Calendar Management

Document Organization

Communication

Case Support

Technology Proficiency

Organizational Skills

Tools

Microsoft Office Suite

Job description

Job Description

The Legal Practice Assistant plays a pivotal role in ensuring the smooth functioning of our firm. Beyond basic administrative tasks, this position involves critical responsibilities that contribute directly to our operational efficiency. As the first point of contact for clients, you will also shape their experience with our firm.

Responsibilities

• Client Relations: You will be the face of our firm, interacting with clients, answering inquiries, and ensuring their positive experience. Your professionalism, empathy, and communication skills will be essential.
• Calendar Management: Efficiently manage schedules, appointments, and meetings for attorneys and partners.
• Document Organization: Maintain and organize legal documents, ensuring accuracy and accessibility.
• Communication: Handle phone calls, emails, and correspondence professionally and promptly.
• Case Support: Assist attorneys with case preparation, research, and document drafting.
• Office Coordination: Collaborate with colleagues to maintain a well-organized office environment.
• Technology Proficiency: Utilize software applications effectively for tasks such as document creation, data management, and communication.

Qualifications

• Experience: Prior administrative experience, preferably in a legal setting.
• Organizational Skills: Strong ability to manage multiple tasks and deadlines.
• Communication: Excellent verbal and written communication skills.
• Tech-Savvy: Proficiency in Microsoft Office Suite and other relevant software.
• Team Player: Collaborate effectively with colleagues and attorneys.
• Attention to Detail: Accuracy and thoroughness in all tasks.
• Professionalism: Maintain confidentiality and uphold ethical standards.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O’Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O\'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.