Legal Assistant

Freeman Mathis & Gary, LLP; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Medical benefits

Benefits package (HSA and FSA)

Work‑life balance

Generous PTO

401K with Safe Harbor

Profit sharing

Life insurance

Employee Assistance Program

Year-end bonuses & referrals

Firm socials

Positive firm culture

Job summary

Freeman Mathis and Gary, LLP seeks a litigation assistant to join the Seattle team. The candidate should be a team player with excellent communication, problem-solving abilities, and strong organizational skills in a fast-paced setting.

Responsibilities include drafting legal correspondence, conflict checks, file management, calendar maintenance, and ensuring timely, professional interactions with clients and staff. Proficiency with CM/ECF/PACER and MS Office is expected.

Qualifications

• Minimum two years litigation secretarial experience.
• Knowledge of service deadlines for various litigation tasks.
• Must pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with thorough proofreading.
• Prepare conflict checks, open new files and maintain client files.
• Maintain attorneys’ calendars with hearing dates and deadlines.
• Schedule client and related appointments for attorneys.
• Provide timely responses with a professional demeanor to clients and staff.
• Familiar with CM/ECF/PACER for electronic filings.
• Organize and prioritize numerous tasks with minimal supervision.
• Proficient in Word, PowerPoint, and Excel.

Skills

Communication skills

Teamwork

Problem solving

Ownership

Organizational skills

Flexibility

Tools

iManage

CM/ECF

PACER

Microsoft Word

PowerPoint

Excel

Job description

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation assistant to join our Seattle team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem‑solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast‑paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client‑related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and U.S. Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work‑in‑hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work‑life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long‑term disability
• Employee Assistance Program
• Year‑end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.