Legal Practice Assistant

Womble Bond Dickinson; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Nashville, TN seeks a Legal Practice Assistant to support multiple timekeepers with professional discretion and confidentiality. The role emphasizes independent work, teamwork, and high accuracy in a fast-paced environment.

Responsibilities include scheduling meetings, drafting and proofreading legal documents, maintaining calendars, and coordinating travel. Experience in corporate and litigation matters, including electronic filing, is highly valued.

Qualifications

• High school diploma or GED required; bachelor’s or associate degree preferred.
• Minimum 5+ years’ experience as a corporate and litigation legal assistant.
• State and Federal electronic court filing experience required.
• Family law experience is a plus.
• Experience with document management systems such as iManage or NetDocs.

Responsibilities

• Schedule and organize meetings and conference calls; liaison between departments.
• Reserve conference rooms; arrange catering and IT support as needed.
• Arrange travel itineraries and related correspondence.
• Draft and proofread contracts, pleadings, and materials with accuracy.
• Maintain attorney schedules and calendars; provide daily support.
• Enter attorney time and backup duties for team members.
• Utilize document management system for electronic/paper file maintenance.
• Research information and present it professionally to managers and clients.

Skills

Legal drafting

Document management

MS Office

Time management

Communication

Education

High School Diploma or GED

Tools

iManage/NetDocs

Job description

Womble Bond Dickinson (US) LLP is seeking a Legal Practice Assistant in their Nashville, TN office. This position requires the ability to work independently, maintain confidentiality, demonstrate professionalism, and work for multiple timekeepers daily. The successful candidate will deliver excellent work and superior service to the firm and the firm’s clients. In addition, the candidate should also be a team player and able to accept constructive feedback and work in a fast-paced environment. Candidates with corporate and litigation experience is helpful, and experience in family law is a plus.

RESPONSIBILITIES

• Schedule and organize meetings, events, and conference calls, working as the liaison between multiple internal departments.
• Duties include reserving conference rooms, arranging for catering or refreshments, and IT support and equipment as requested.
• Arrange travel itineraries and all related correspondence as needed.
• Draft and proofread contracts, pleadings, and other written materials with attention to detail using professional and technical writing skills and grammar.
• Maintain schedules and calendars for attorneys, keeping them organized.
• Daily administrative and clerical support to assigned attorneys.
• Utilize document management system for both electronic and paper file maintenance and organization.
• Analyze correspondence and save key documents and emails using a standardized naming convention.
• Establish and maintain ongoing positive business relationships with clients, attorneys, paralegals, and staff.
• Perform a variety of new client/new matter tasks.
• Prepare electronic expense reports.
• Proofreading, formatting appellate briefs, and cite checking.
• Redline documents utilizing comparison software.
• Research information requested by attorneys and/or paralegals.
• Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner.
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.
• Contribute to a team environment.
• Enter attorney time as required.
• Backup duties for other team members.

REQUIREMENTS

• High School Diploma or GED equivalent; bachelor’s or associate degree preferred.
• Must have a minimum of 5+ years’ experience as a corporate and litigation legal assistant.
• State and Federal electronic court filing experience required.
• Experience in family law is a plus.
• Experience with iManage, NetDocs or other document management system preferred.
• Ability to work independently and in collaboration on assignments with demonstrated judgment in when to seek assistance.
• Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.
• Solid time management and organizational skills.
• Excellent communication, grammar, proofreading and typing skills with a strong emphasis on accuracy.
• Proficiency in utilizing MS Suite products.
• Regular data maintenance working with electronic databases and/or Excel spreadsheets; advanced proficiency with MS Excel preferred.
• Experience with electronic filing and organization using a document management system.