Office Manager

Womble Bond Dickinson (US) LLP; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

Womble Bond Dickinson (US) LLP, based in Nashville, Tennessee, is hiring an Office Manager to oversee daily office operations. The role involves coordinating administrative functions and supporting the Director of Administration.

The ideal candidate should have 5 years of relevant experience in office administration, particularly in a law firm, along with strong organizational and communication skills. Responsibilities include managing office expenses, coordinating onboarding, and supporting client engagement efforts.

Qualifications

• Minimum of 5 years of experience in office administration or operations, preferably in a law firm or professional services environment.
• Proficiency in Microsoft Office Suite and office management systems.

Responsibilities

• Uphold firm values of integrity and client service.
• Monitor office expenses and assist with budget tracking.
• Coordinate onboarding and training for new hires.
• Manage office equipment, supplies, and vendor relationships.
• Support client development activities and local events.

Skills

Organizational skills

Communication abilities

Team collaboration

Initiative-driven mindset

Education

5 years of experience in office administration

Proficiency in Microsoft Office Suite

Job description

Womble Bond Dickinson (US) LLP, an AmLaw 100 law firm, is seeking a proactive and detail-oriented Office Manager for its Nashville, Tennessee Office. This in-office role supports the Director of Administration and Office Managing Partner in overseeing daily office operations and ensuring smooth coordination across administrative functions. The Office Manager plays a key role in maintaining a productive and professional environment for attorneys, business professionals, and clients.

Key Responsibilities

Operational Support & Compliance

• Uphold firm values of integrity, client service, and respect for the individual.
• Assist with implementing firm policies and risk management procedures.
• Support local practice management and strategic initiatives.
• Monitor office expenses and assist with budget tracking.
• Maintain staffing schedules and coordinate workload distribution.
• Support billing and timekeeping processes in collaboration with Practice Management.
• Member of the Firm Travel Team, aligning travel with firm policies and serving as a liaison between travelers and Firm travel vendor.

Talent & Team Engagement

• Coordinate onboarding and training, as needed, for new hires.
• Assist with performance review logistics and employee engagement efforts.
• Help resolve day-to-day employee relations matters and promote a positive work culture.

Facilities & Technology

• Manage office equipment, supplies, and vendor relationships.
• Coordinate facility maintenance and workspace organization.
• Communicate technology needs and support IT implementation efforts.

Client Service & Local Presence

• Support client development activities and local events.
• Represent the firm professionally in local interactions and contribute to brand visibility.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Collaborative team player with a client-service mindset.
• Ability to handle sensitive situations with discretion and professionalism.
• Initiative-driven with a focus on continuous improvement.

Education And Experience

• Minimum of 5 years of experience in office administration or operations, preferably in a law firm or professional services environment.
• Proficiency in Microsoft Office Suite and office management systems.