Legal Operations Specialist

Consilio LLC; United States; On-site; USD 140,000 - 190,000; Full time

Job summary

Consilio LLC is seeking a senior-level legal operations leader to apply AI across external law firm relationships, billing reviews, and vendor data management. You will drive automation, develop scalable processes, and strengthen compliance while partnering with cross-functional teams.

You will design standardized templates, dashboards, and reporting frameworks, document workflows and AI outputs, and advise on responsible AI adoption with data privacy and accuracy in mind.

Qualifications

• 7+ years in legal operations, legal project management, or legal technology — ideally within a large in‑house legal department or top‑tier law firm.
• Demonstrated experience deploying AI/ML tools in legal workflows (e.g., contract analysis, e‑billing, spend analytics, document review).
• Strong working knowledge of e‑billing platforms and legal spend management (e.g., CounselLink, Legal Tracker, TeamConnect, or similar).
• Proficiency with data analysis tools — SQL, Excel/pivot modeling, or BI platforms — applied to legal financial data.

Responsibilities

• Evaluate current legal operations workflows and identify AI-driven automation opportunities.
• Build or configure tools surfacing insights from vendor spend data, staffing trends, and firm performance metrics.
• Partner with corporate legal operations to develop standardized templates, dashboards, and reporting frameworks.
• Document workflows, decision logic, and AI outputs to ensure transparency and auditability.
• Advise on responsible AI adoption in legal ops, including data privacy and accuracy.

Skills

Legal operations

AI in legal

Data analysis

e-billing platforms

LEDES/UTBMS codes

Tools

CounselLink

Legal Tracker

TeamConnect

SQL

Job description

Overview

Corporate department manages external law firm relationships — billing compliance, vendor performance, and operational efficiency across a global panel of firms. We’re looking for deep legal operations expertise and hands‑on experience applying AI to legal workflows. This person will help us modernize how we manage vendor data, streamline billing review processes, and build scalable frameworks that reduce manual effort across the team.

Responsibilities

• Evaluate current legal operations workflows (billing review, QBR preparation, benchmarking, staffing compliance) and identify high‑impact opportunities for AI‑driven automation
• Build or configure tools that surface insights from vendor spend data, staffing trends, and firm performance metrics
• Partner with corporate legal operations team members to develop standardized templates, dashboards, and reporting frameworks
• Document workflows, decision logic, and AI model outputs to ensure transparency and auditability
• Advise on best practices for responsible AI adoption within a legal operations context, including data privacy and accuracy considerations

Qualifications

Required Qualifications

• 7+ years in legal operations, legal project management, or legal technology — ideally within a large in‑house legal department or top‑tier law firm
• Demonstrated experience deploying AI/ML tools in legal workflows (e.g., contract analysis, e‑billing, spend analytics, document review)
• Strong working knowledge of e‑billing platforms and legal spend management (e.g., CounselLink, Legal Tracker, TeamConnect, or similar)
• Proficiency with data analysis tools — SQL, Excel/pivot modeling, or BI platforms — applied to legal financial data
• Familiarity with LEDES billing codes, UTBMS task/expense codes, and outside counsel guideline enforcement

Preferred Qualifications

• Experience with generative AI tools (LLMs, NLP) and an understanding of where they add value vs. where human review remains critical in legal ops
• Background in vendor management, including QBR facilitation, rate negotiations, and staffing guideline compliance
• Experience building or refining operational playbooks and SOPs for legal teams
• Comfort working cross‑functionally with finance, procurement, and technology teams

Consilio’s True North Values

• ExcellenceWe strive to make every client our advocate
• PassionWe DO because we CARE
• CollaborationWe win together through teamwork and communication
• AgilityWe flex, adapt and embrace change
• PeopleWe value, respect and invest in our teammates
• VisionWe create clarity of purpose and a clear path forward

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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