Legal Operations & Records Specialist

South Texas Electric Cooperative, Inc.; Victoria (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

South Texas Electric Cooperative, Inc. is seeking a Legal Specialist to provide administrative, organizational, and legal support within the Legal Department.

You will assist with contract administration, document management, regulatory filings, and board materials, ensuring deadlines are met and communications are clear. The role requires strong attention to detail, discretion with confidential information, and the ability to coordinate with executives, outside counsel, and landowners.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in paralegal studies, paralegal certificate, or equivalent legal education required; bachelor’s degree preferred.
• Coursework or training in legal research, legal writing, civil procedure, contracts, business law, or related topics preferred.

Responsibilities

• Prepare, revise, proofread, format, and distribute legal documents and reports.
• Maintain legal files, records, databases, and document management systems.
• Organize electronic and physical legal records, ensuring confidentiality and accessibility.
• Monitor calendars, deadlines, and key dates for the legal department.
• Coordinate meetings, conference calls, and travel for legal staff.
• Assist with contract intake, routing, tracking, execution, and filing.
• Maintain contract databases and monitor expiration, renewal, and notices.
• Coordinate collection of signatures and distribution of executed agreements.
• Prepare standard contract forms and templates under attorney supervision.
• Maintain litigation and claims files and assist with related matters.
• Coordinate with outside counsel on pleadings, discovery, and invoices.
• Assist with litigation holds and document preservation.
• Track legal expenses and invoices.
• Assist with gathering information responsive to legal requests and discovery.
• Assist with board and committee materials preparation.
• Maintain corporate records, resolutions, and governance documents.
• Assist with employment investigations and personnel matter documentation.
• Maintain confidential employment records and related documents.
• Support preparation of employment documents under attorney supervision.
• Coordinate retention of corporate documents and regulatory filings.
• Assist with policy revisions and document updates.
• Support compliance calendars and regulatory deadlines.
• Assist with easements, real estate, and title documents.
• Coordinate title reports, surveys, and property records.
• Assist with landowner correspondence and document tracking.
• Respond to inquiries and direct legal requests.
• Process invoices, expense reports, and budgeting documentation.

Skills

Legal terminology

Document management

Attention to detail

Communication skills

Education

High school diploma

Associate's degree in paralegal studies

Paralegal certificate

Bachelor's degree (preferred)

Tools

MS Office

Case management

Job description

South Texas Electric Cooperative, Inc. is seeking a Legal Specialist to provide administrative, organizational, and legal support within the Legal Department.

You will assist with contract administration, document management, regulatory filings, and board materials, ensuring deadlines are met and communications are clear. The role requires strong attention to detail, discretion with confidential information, and the ability to coordinate with executives, outside counsel, and landowners.