Legal Operations & Records Specialist

Core Specialty Insurance Services, Inc.; Cincinnati (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Job summary

Core Specialty Insurance Services, Inc. is seeking a Corporate Legal Operations Specialist to independently manage key legal operations, governance, vendor coordination, reporting, records management, and related business processes for the Legal Department.

The role supports senior legal leadership by analyzing information, handling confidential records, and ensuring timely completion of corporate and regulatory obligations. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED; college coursework or degree preferred but not required.
• 2+ years of professional experience preferred.
• Paralegal certification preferred.

Responsibilities

• Manage and maintain department records, databases, and filing systems.
• Coordinate annual reporting and entity maintenance activities.
• Lead corporate recordkeeping and document retention initiatives.
• Oversee legal operations records, governance documentation, and department information management processes.
• Serve as primary operational liaison with vendors, outside counsel, Finance, Compliance, and stakeholders to resolve operational matters.
• Review and analyze vendor invoices, budget activity, and expense trends; identify discrepancies and escalate as needed.
• Monitor shared departmental mailboxes and route requests appropriately.
• Track deadlines, action items, and ongoing projects.
• Develop, analyze, and present reports, dashboards, and business summaries for leadership decision-making.
• Participate in process improvement initiatives.
• Maintain department information within SharePoint and other systems.
• Provide administrative and operational support to legal leadership.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Problem solving

Self-starting

Discretion with confidential info

MS Office (Outlook, Excel, Word, Teams

SharePoint

Education

High school diploma or GED

College coursework / associate or bachelor’s degree preferred

Tools

Outlook

Excel

Word

Teams

SharePoint

Job description

Core Specialty Insurance Services, Inc. is seeking a Corporate Legal Operations Specialist to independently manage key legal operations, governance, vendor coordination, reporting, records management, and related business processes for the Legal Department.

The role supports senior legal leadership by analyzing information, handling confidential records, and ensuring timely completion of corporate and regulatory obligations. Strong organizational and communication skills are essential.