Corporate Legal Operations Specialist/Paralegal

Core Specialty Insurance Services, Inc.; Cincinnati (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Job summary

Core Specialty Insurance Services, Inc. is seeking a Corporate Legal Operations Specialist to independently manage key legal operations, governance, vendor coordination, reporting, records management, and related business processes for the Legal Department.

The role supports senior legal leadership by analyzing information, handling confidential records, and ensuring timely completion of corporate and regulatory obligations. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED; college coursework or degree preferred but not required.
• 2+ years of professional experience preferred.
• Paralegal certification preferred.

Responsibilities

• Manage and maintain department records, databases, and filing systems.
• Coordinate annual reporting and entity maintenance activities.
• Lead corporate recordkeeping and document retention initiatives.
• Oversee legal operations records, governance documentation, and department information management processes.
• Serve as primary operational liaison with vendors, outside counsel, Finance, Compliance, and stakeholders to resolve operational matters.
• Review and analyze vendor invoices, budget activity, and expense trends; identify discrepancies and escalate as needed.
• Monitor shared departmental mailboxes and route requests appropriately.
• Track deadlines, action items, and ongoing projects.
• Develop, analyze, and present reports, dashboards, and business summaries for leadership decision-making.
• Participate in process improvement initiatives.
• Maintain department information within SharePoint and other systems.
• Provide administrative and operational support to legal leadership.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Problem solving

Self-starting

Discretion with confidential info

MS Office (Outlook, Excel, Word, Teams

SharePoint

Education

High school diploma or GED

College coursework / associate or bachelor’s degree preferred

Tools

Outlook

Excel

Word

Teams

SharePoint

Job description

- The Corporate Legal Operations Specialist independently manages key legal operations, corporate governance, vendor coordination, reporting, records management, and departmental business processes for the Legal Department. This role exercises discretion and independent judgment in evaluating priorities, resolving operational issues, identifying process improvements, and coordinating business-critical deliverables. The position supports senior legal leadership by analyzing information, managing confidential legal and business records, advising on operational workflows, and ensuring timely completion of corporate, regulatory, and department obligations.

Key Accountabilities/Deliverables: Managing and maintaining department records, databases, and filing systems. Coordinate annual reporting and entity maintenance activities. Lead corporate recordkeeping and document retention initiatives. Oversee legal operations records, governance documentation, and department information management processes to support business continuity and compliance. Serve as primary operational liaison with vendors, outside counsel, Finance, Compliance, and business stakeholders to resolve operational matters and drive timely outcomes. Review and analyze vendor invoices, budget activity, and expense trends; identify discrepancies and recommend resolution or escalation. Monitor shared departmental mailboxes and route requests appropriately. Track deadlines, action items, and ongoing projects. Develop, analyze, and present reports, dashboards, presentations, and business summaries that support legal leadership decision-making and operational oversight. Participate and/or lead special projects and process improvement initiatives. Maintain department information within SharePoint and other business systems. Provide administrative and operational support to legal leadership and team members. Other duties as assigned.

Technical Knowledge and Understanding: Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Strong problem-solving and critical thinking abilities. A proactive, self-starting approach to work. Ability to work independently while collaborating effectively with others. Professionalism and discretion when handling confidential information. Proficiency with Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.

Experience: High school diploma or GED required. College coursework, associate’s degree, or bachelor’s degree preferred, but not required. 2+ years of professional experience preferred. Paralegal certification preferred. Experience in operations, administration, project coordination, business support, financial services, insurance, legal, compliance, or a related regulated industry is a plus. Experience managing information, records, projects, or administrative processes is preferred. Experience working with or supporting in-house or law firm legal roles/teams is preferred. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.

We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program.

Core Specialty offers a diversified range of property and casualty insurance products for small to mid-sized businesses. From underwriting offices spanning the U.S., the Company focuses on niche markets, local distribution, and superior underwriting knowledge, offering traditional as well as innovative insurance solutions to meet the needs of its customers and brokers.

For further information about Core Specialty, please visit www.corespecialtyinsurance.com.

In compliance with the Transparency in Coverage rule, issued in 2020 by US Departments of Health, Human Services, Labor and Treasury our health plan’s machine-readable files (MRFs) can be accessed via www.Cigna.com.