Legal Operations & Project Assistant

Love's Travel Stops & Country Stores Inc.; Oklahoma City (OK); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Fuel Your Growth with Love's - company

Paid Time Off

401(k) – 100% Match up to 5%

Medical/Dental/Vision Insurance after

Competitive Pay

Career Development

Job summary

Love's Travel Stops & Country Stores Inc. is seeking a Legal Department Assistant and Project Analyst to serve as the administrative and project support hub for the Legal Department in Oklahoma City.

You will handle scheduling, document preparation, and cross-functional coordination with internal and external stakeholders. The role emphasizes project tracking, data gathering for reporting, and support for licensing and governance tasks.

Qualifications

• Minimum of two years’ experience in an administrative, paralegal, or operations support role in a law firm or corporate legal department.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and ability to learn new software and programs.
• Excellent written and verbal communication skills.
• Comfort with data gathering, basic analysis, and report preparation.
• Attention to detail and a high level of accuracy, despite multiple interruptions.
• Strong initiative and ability to anticipate department needs with minimal direction.
• Familiarity with legal terminology and procedures.

Responsibilities

• Provide scheduling, calendar management, and organizational support to the legal team, including targeted support to the Vice President of Legal and General Counsel, coordinating with internal and external stakeholders.
• Prepare, review, and organize legal documents, contracts, reports, presentations, and correspondence.
• Organize and maintain department files, records, and documentation, both electronic and physical, to ensure timely updates and accessibility.
• Assist with basic financial tasks, including tracking expenses and processing invoices.
• Prepare, file, and track deadlines for corporate filings, reports, and applications.
• Coordinate execution of documents and notarization, as needed.
• Liaise with internal departments and external parties, such as vendors, regulatory agencies, and outside counsel, on behalf of the legal team.
• Process incoming and outgoing correspondence, including mail, courier, and document distribution for the department.
• Support department onboarding processes for new team members.

Skills

Excellent written and verbal沟通能力

Strong organizational skills

Attention to detail

Initiative and proactive mindset

Data gathering and basic analysis

Education

Paralegal certificate or ABA-approved program

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Love's Travel Stops & Country Stores Inc. is seeking a Legal Department Assistant and Project Analyst to serve as the administrative and project support hub for the Legal Department in Oklahoma City.

You will handle scheduling, document preparation, and cross-functional coordination with internal and external stakeholders. The role emphasizes project tracking, data gathering for reporting, and support for licensing and governance tasks.