Legal Operations & Documents Specialist

State of Arkansas; Little Rock, Northern (AR, KY); Hybrid; USD 52,000 - 77,000; Full time

Job summary

The State of Arkansas seeks a Legal Support Specialist to provide vital administrative and clerical support to legal teams within government departments and agencies. The role centers on managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of personnel to ensure smooth legal operations.

This on-site position requires strong organizational skills and familiarity with legal terminology to assist

Qualifications

• Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy in documents.
• Familiarity with legal terminology and processes.
• Strong written and verbal communication skills.
• Proficiency with legal management software and MS Office.
• Respect for confidentiality and sensitive information.

Responsibilities

• Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
• Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
• File legal documents with courts and regulatory bodies, ensuring that submissions comply with procedural requirements and deadlines.
• Manage document tracking systems to monitor filing deadlines and critical case dates.
• Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
• Enter and update case information in legal management systems and databases accurately.
• Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
• Handle telephone calls, greet clients, and perform other front-office duties as necessary.
• Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
• Assist in organizing and coordinating depositions, hearings, and conferences.
• Maintain the confidentiality of sensitive legal documents and information.
• Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.
• Other duties as assigned.

Skills

Multi-tasking

Attention to detail

Legal terminology

Written communication

MS Office

Document management

Education

Legal secretarial training

Tools

Legal management software

Document management systems

MS Office Suite

Job description

The State of Arkansas seeks a Legal Support Specialist to provide vital administrative and clerical support to legal teams within government departments and agencies. The role centers on managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of personnel to ensure smooth legal operations.

This on-site position requires strong organizational skills and familiarity with legal terminology to assist