Legal Operations Coordinator

LHH Recruitment Solutions; Houston (TX); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

LHH Recruitment Solutions is seeking an experienced Legal Operations Coordinator in Houston to streamline workflows across the Legal Operations Department. You will coordinate daily tasks, assist with coverage, and serve as the Houston-based point of contact for attorneys and staff.

The ideal candidate has at least three years in law firm operations, strong reporting skills, and proficiency with MS Office. You will drive process improvements and support leadership across departments.

Formación

• At least three years of relevant law firm experience.
• Experience in legal operations, practice support, legal administration, workflow coordination, or a related function.
• A senior paralegal or legal secretary with meaningful operational responsibilities may also be an excellent fit.
• Experience coordinating work across teams, offices, or departments.
• Ability to understand staffing needs and workload pressure points.
• Experience supporting firm leadership.
• Strong reporting, tracking, and presentation skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Familiarity with legal document-management, case-management, billing, or timekeeping systems.
• Experience with onboarding, offboarding, PTO, scheduling, training, or coverage coordination is preferred.

Responsabilidades

• Coordinate daily workflows across the Legal Operations Department
• Assist with distributing work and addressing coverage needs
• Serve as Houston-based point of contact for attorneys and legal support staff
• Monitor workload distribution and identify operational concerns
• Escalate staffing, coverage, or workflow issues to department leadership
• Maintain operational trackers, calendars, reports, and department documentation
• Pull data and prepare polished reports and presentations
• Coordinate onboarding, offboarding, and training schedules
• Support PTO administration and coverage planning
• Track outstanding action items and ensure timely follow-up
• Assist with departmental projects and process improvements
• Serve as a professional sounding board for attorneys and staff
• Advocate appropriately for legal support personnel
• Handle sensitive personnel and operational matters with discretion

Conocimientos

Workflow coordination

Staffing coordination

Reporting

Presentation skills

Interdepartmental collaboration

Herramientas

MS Office

Descripción del empleo

The firm is known for valuing its attorneys and professional staff and for cultivating an environment built around teamwork, open communication, and respect for individual strengths.

This is an excellent opportunity for an experienced law firm professional who has progressed beyond a purely task-based support role. The ideal candidate will have experience coordinating workflows, monitoring staffing needs, maintaining operational reports, supporting leadership, and working across departments.

Candidates may come from legal operations, practice support, law firm administration, senior paralegal, senior legal secretary, or similar backgrounds. The most important requirement is a demonstrated ability to understand law firm workflow, recognize operational pressure points, and communicate effectively with both attorneys and staff.

Key Responsibilities

• Coordinate daily workflows across the Legal Operations Department
• Assist with distributing work and addressing coverage needs
• Serve as a Houston-based point of contact for attorneys and legal support staff
• Monitor workload distribution and identify operational concerns
• Escalate staffing, coverage, or workflow issues to department leadership
• Maintain operational trackers, calendars, reports, and department documentation
• Pull data and prepare polished reports and presentations
• Coordinate onboarding, offboarding, and training schedules
• Support PTO administration and coverage planning
• Track outstanding action items and ensure timely follow-up
• Assist with departmental projects and process improvements
• Serve as a professional sounding board for attorneys and staff
• Advocate appropriately for legal support personnel
• Handle sensitive personnel and operational matters with discretion

Ideal Background

• At least three years of relevant law firm experience
• Experience in legal operations, practice support, legal administration, workflow coordination, or a related function
• A senior paralegal or legal secretary with meaningful operational responsibilities may also be an excellent fit
• Experience coordinating work across teams, offices, or departments
• Ability to understand staffing needs and workload pressure points
• Experience supporting firm leadership
• Strong reporting, tracking, and presentation skills
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
• Familiarity with legal document-management, case-management, billing, or timekeeping systems
• Experience with onboarding, offboarding, PTO, scheduling, training, or coverage coordination is preferred