Legal Operations & Contract Administrator

Tectonic Engineering; New York (NY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Mentoring and professional development

Tuition reimbursement

Paid time off

Health insurance

401(k) with match

HDHP with HSA

FSAs

Commuter benefits

Disability coverage

Employee Assistance Program

Job summary

Tectonic Engineering is seeking a full-time Legal Operations & Contract Administrator in Forest Hills, NY, offering hybrid work. You will support the General Counsel in contract administration, review, negotiation support, execution, and lifecycle management across the organization.

The ideal candidate has 3–7+ years in contract administration, legal operations, or paralegal roles, with experience in professional services agreements and compliance in a growing engineering firm.

Qualifications

• Candidate has 3–7+ years in contract administration or legal operations.
• Experience with professional services agreements and NDAs is preferred.
• Familiarity with CLM, contract tracking, and lifecycle management.
• Proficient in Microsoft Office and reporting.
• Strong organization, attention to detail, and confidentiality.
• Experience with cross-department coordination and compliance.

Responsibilities

• Administer full contract lifecycle from intake to record retention.
• Support preparation, review, and execution of service agreements and NDAs.
• Coordinate contract reviews among legal, PMs, and leadership.
• Maintain contract status reports and document repositories.
• Ensure compliance; manage electronic signature workflows.

Skills

Contract administration

Legal operations

Procurement

Paralegal support

Documentation management

Microsoft Office

CRM systems

Recordkeeping

Communication

Confidentiality

Education

Bachelor's Degree

Paralegal Certificate

Associate's Degree

Tools

CLM systems

CRM

Document management

Electronic signatures

Project management software

Job description

Position: Legal Operations & Contract Administrator

Location: Forest Hills, NY

Remote Status: Hybrid

Job Id: 1578-2026

# of Openings: 1

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel in the administration, review, coordination, negotiation support, execution, and management of contracts and legal documentation across the organization.

This position serves as a key resource for contract lifecycle management, legal operations, compliance coordination, and business support activities. The role works closely with Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive Leadership to facilitate efficient contract administration and organizational processes.

The ideal candidate has experience supporting commercial contracts, professional services agreements, legal operations, contract administration, procurement, or paralegal functions and thrives in a fast-paced, collaborative professional environment. This position provides exposure to legal, contractual, risk management, compliance, and business operations functions within a growing engineering and consulting firm.

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel in the administration, review, coordination, negotiation support, execution, and management of contracts and legal documentation across the organization.

This position serves as a key resource for contract lifecycle management, legal operations, compliance coordination, and business support activities. The role works closely with Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive Leadership to facilitate efficient contract administration and organizational processes.

The ideal candidate has experience supporting commercial contracts, professional services agreements, legal operations, contract administration, procurement, or paralegal functions and thrives in a fast-paced, collaborative professional environment. This position provides exposure to legal, contractual, risk management, compliance, and business operations functions within a growing engineering and consulting firm.

ESSENTIAL FUNCTIONS

• Administer and coordinate the full contract lifecycle, including intake, review, routing, negotiation support, execution, amendment tracking, and record retention.
• Provide administrative and operational support to the General Counsel related to contracts, legal matters, compliance initiatives, and departmental projects.
• Assist with the preparation, review, tracking, and execution of professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contractual documents.
• Coordinate contract reviews and negotiations among legal counsel, project managers, business development personnel, clients, subconsultants, and executive leadership.
• Maintain contract status reports, tracking logs, contract repositories, legal databases, and document management systems.
• Review contractual documentation for completeness and identify non-standard terms or missing information for attorney review.
• Facilitate contract execution processes, including electronic signature workflows and document distribution.
• Assist with qualifications packages, certifications, licenses, and other compliance-related requirements.
• Prepare reports, spreadsheets, presentations, correspondence, and management summaries using Microsoft Office applications.
• Support the development and maintenance of standard operating procedures, templates, workflow improvements, and contract administration processes.
• Coordinate communication and documentation between Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive staff.
• Maintain electronic and physical legal records in accordance with company policies and record retention requirements.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Support special projects and perform other legal, administrative, contract administration, and operational duties as assigned.

QUALIFICATIONS

• Bachelor's Degree, Associate's Degree, Paralegal Certificate, or equivalent combination of education and relevant experience.
• 3-7+ years of experience in contract administration, legal operations, paralegal support, commercial contracting, procurement, contract management, or a related professional services environment.
• Experience administering professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contract documents preferred.
• Experience supporting contract review, negotiation coordination, contract tracking, and contract lifecycle management processes strongly preferred.
• Paralegal Certificate or legal studies background preferred.
• Familiarity with construction, engineering, architecture, environmental consulting, or professional services contracts is highly desirable.
• Experience supporting compliance activities, licensing, certifications, or similar functions preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) with strong document production and reporting skills.
• Experience with contract lifecycle management (CLM), document management, electronic signature, CRM, workflow tracking, or contract repository systems preferred.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy in document review, recordkeeping, and data management.
• Excellent written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently while effectively collaborating across departments and at all levels of the organization.
• Demonstrated ability to learn new systems, processes, contractual requirements, and business practices.
• Professional judgment, discretion, and ability to maintain strict confidentiality.
• Proactive, service-oriented approach with strong problem-solving and follow-through skills.

PHYSICAL REQUIREMENTS

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 10 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS PACKAGE

Tectonic offers competitive salaries along with a comprehensive benefits package that includes:

• Opportunities for mentoring, professional development and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

PAY RANGE

Pay Range: $80,000 - $95,000 / year

Tectonic is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. Tectonic participates in USCIS E-Verify to verify employment authorization.