Legal & Contracts Administrative Assistant

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; New York (NY); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

401(k)

Health insurance

HDHP with HSA

Commuter benefits

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. seeks a full-time Legal Administrative Assistant to support the General Counsel, coordinate contracts, and manage office operations in a fast-paced consulting environment.

The ideal candidate is organized, detail-oriented, able to handle multiple priorities, maintain confidentiality, and grow with the firm while ensuring accuracy across legal and corporate records.

Qualifications

• 2+ years of administrative support in a professional office; paralegal certification or related experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Associate's Degree or Certificate Program in a related field.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Confidentiality and professional judgment.

Responsibilities

• Provide administrative support to the General Counsel, including scheduling, correspondence, document preparation, and contract coordination.
• Assist with preparation, review, tracking, and routing of contracts, subconsultant agreements, NDAs, and related documents.
• Maintain electronic and physical contract files, databases, and document management systems.
• Perform data entry, scanning, filing, and records maintenance with a high level of accuracy.
• Coordinate meetings, calendars, and internal communications across departments.
• Prepare reports, spreadsheets, and presentations using Microsoft Office applications.
• Assist with vendor documentation, insurance certificates, and compliance tracking.
• Support coordination between legal, accounting, HR, project management, and executive staff.
• Manage incoming calls, emails, mail distribution, and general office support tasks.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform other administrative and operational duties as assigned.

Skills

Contract coordination

Organization

Communication

Attention to detail

Education

Associate's Degree or Certificate

Tools

Microsoft Office Suite

Document management systems

Job description

Tectonic is currently seeking a full‑time Legal Administrative Assistant to provide direct administrative support to the General Counsel while assisting with office management and day‑to‑day operational functions within a fast‑paced consulting environment. This role supports contract administration and review processes, maintains legal and corporate records, and assists with general administrative coordination across departments. The ideal candidate is highly organized, detail‑oriented, confident managing multiple priorities in a deadline‑driven environment, and is proactive, dependable, and eager to grow while maintaining confidentiality and accuracy.

Essential Functions

• Provide administrative support to the General Counsel, including scheduling, correspondence, document preparation, and contract coordination.
• Assist with preparation, review, tracking, and routing of contracts, subconsultant agreements, NDAs, and related documents.
• Maintain electronic and physical contract files, databases, and document management systems.
• Perform data entry, scanning, filing, and records maintenance with a high level of accuracy.
• Coordinate meetings, calendars, and internal communications across departments.
• Prepare reports, spreadsheets, and presentations using Microsoft Office applications.
• Assist with vendor documentation, insurance certificates, and compliance tracking.
• Support coordination between legal, accounting, HR, project management, and executive staff.
• Manage incoming calls, emails, mail distribution, and general office support tasks.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform other administrative and operational duties as assigned.

Qualifications

• 2+ years of administrative support experience in a professional office environment with a paralegal certification or other relevant experience; contract review experience strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Associate's Degree or Certificate Program in a related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• High attention to detail and accuracy in document handling and data entry.
• Strong written and verbal communication skills.
• Ability to work collaboratively across departments and with varying levels of staff.
• Professional judgment and ability to maintain strict confidentiality.
• Experience with document management systems or databases preferred.

Physical Requirements

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 10 lbs. of force occasionally. They must be able to receive and convey detailed or important information with others via the corporate email system, telephone system, and in person. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competitive Salary & Benefits Package

• Tectonic offers competitive salaries along with a comprehensive benefits package that includes:
• Opportunities for mentoring, professional development and career advancement.
• Tuition reimbursement to advance education.
• Paid time off, including vacation, sick leave, and personal days.
• Company‑observed, paid holidays.
• 401(k) retirement plan with profit‑sharing opportunities.
• Comprehensive group medical insurance, including health, dental, vision, and life coverage.
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA).
• Flexible spending accounts (FSAs) for medical expenses and dependent care.
• Commuter benefits for public transportation costs.
• Short and long‑term disability coverage.
• Employee Assistance Program.

Pay Range

Pay Range: $24.00 - $32.00 / hour. Tectonic’s goal is to compensate employees fairly and equitably across all positions companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based on the selected candidate’s work location, experience, education, certifications, and capabilities compared to the advertised position.

Tectonic is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. Tectonic participates in USCIS E‑Verify to verify employment authorization.