Legal Operations & Contract Administrator

Tectonic; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Mentoring & professional development

Tuition reimbursement

Paid time off

Job summary

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel with administration, review, coordination, negotiation support, execution, and management of contracts across the organization.

This role collaborates with Legal, Accounting, HR, Project Management, Business Development, Operations, and Executive Leadership to enable efficient contract processes and compliance within a growing engineering and consulting firm.

Qualifications

• Bachelor's Degree or equivalent combination of education and relevant experience.
• Paralegal Certificate preferred.
• Experience in contract administration, legal operations or related field desired.

Responsibilities

• Administer and coordinate the full contract lifecycle from intake to record retention.
• Provide administrative and operational support to General Counsel on contracts and compliance.
• Assist with preparation, review, tracking and execution of various contracts and documents.
• Coordinate reviews and negotiations among stakeholders including clients and leadership.
• Maintain contract status reports, logs, repositories, and legal databases.
• Review documentation for completeness and flag non-standard terms for attorney review.
• Facilitate contract execution processes including electronic signatures.
• Support compliance-related requirements and licenses.
• Prepare reports and presentations using Microsoft Office.
• Develop and maintain SOPs, templates, and workflow improvements.
• Coordinate cross-department communication and document management.

Skills

Contract administration

Legal operations

Paralegal support

Commercial contracting

Procurement

Contract management

Document production

Reporting skills

Microsoft Office proficiency

Communication

Education

Bachelor's degree or equivalent

Paralegal certificate

Relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel in the administration, review, coordination, negotiation support, execution, and management of contracts and legal documentation across the organization.

This position serves as a key resource for contract lifecycle management, legal operations, compliance coordination, and business support activities. The role works closely with Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive Leadership to facilitate efficient contract administration and organizational processes.

The ideal candidate has experience supporting commercial contracts, professional services agreements, legal operations, contract administration, procurement, or paralegal functions and thrives in a fast-paced, collaborative professional environment. This position provides exposure to legal, contractual, risk management, compliance, and business operations functions within a growing engineering and consulting firm.

ESSENTIAL FUNCTIONS

• Administer and coordinate the full contract lifecycle, including intake, review, routing, negotiation support, execution, amendment tracking, and record retention.
• Provide administrative and operational support to the General Counsel related to contracts, legal matters, compliance initiatives, and departmental projects.
• Assist with the preparation, review, tracking, and execution of professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contractual documents.
• Coordinate contract reviews and negotiations among legal counsel, project managers, business development personnel, clients, subconsultants, and executive leadership.
• Maintain contract status reports, tracking logs, contract repositories, legal databases, and document management systems.
• Review contractual documentation for completeness and identify non-standard terms or missing information for attorney review.
• Facilitate contract execution processes, including electronic signature workflows and document distribution.
• Assist with qualifications packages, certifications, licenses, and other compliance-related requirements.
• Prepare reports, spreadsheets, presentations, correspondence, and management summaries using Microsoft Office applications.
• Support the development and maintenance of standard operating procedures, templates, workflow improvements, and contract administration processes.
• Coordinate communication and documentation between Legal, Accounting, Human Resources, Project Management, Business Development, Operations, and Executive staff.
• Maintain electronic and physical legal records in accordance with company policies and record retention requirements.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Support special projects and perform other legal, administrative, contract administration, and operational duties as assigned.

QUALIFICATIONS

• Bachelor's Degree, Associate's Degree, Paralegal Certificate, or equivalent combination of education and relevant experience.
• 3-7+ years of experience in contract administration, legal operations, paralegal support, commercial contracting, procurement, contract management, or a related professional services environment.
• Experience administering professional services agreements, subconsultant agreements, non-disclosure agreements, amendments, purchase orders, and related contract documents preferred.
• Experience supporting contract review, negotiation coordination, contract tracking, and contract lifecycle management processes strongly preferred.
• Paralegal Certificate or legal studies background preferred.
• Familiarity with construction, engineering, architecture, environmental consulting, or professional services contracts is highly desirable.
• Experience supporting compliance activities, licensing, certifications, or similar functions preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) with strong document production and reporting skills.
• Experience with contract lifecycle management (CLM), document management, electronic signature, CRM, workflow tracking, or contract repository systems preferred.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy in document review, recordkeeping, and data management.
• Excellent written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently while effectively collaborating across departments and at all levels of the organization.
• Demonstrated ability to learn new systems, processes, contractual requirements, and business practices.
• Professional judgment, discretion, and ability to maintain strict confidentiality.
• Proactive, service-oriented approach with strong problem-solving and follow-through skills.

PHYSICAL REQUIREMENTS

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 10 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS PACKAGE

Tectonic offers competitive salaries along with a comprehensive benefits package that includes:

• Opportunities for mentoring, professional development and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

PAY RANGE

Tectonic’s goal is to compensate employees fairly and equitably across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate’s work location, experience, education, certifications, and capabilities compared to the advertised position.

Pay Range: $80,000 - $95,000 / year

Tectonic is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. Tectonic participates in USCIS E-Verify to verify employment authorization.