Legal Operations Analyst — Hybrid NYC, Contracts & IP

Ava Labs; New York (NY); Hybrid; USD 97,000 - 122,000; Full time

Job summary

Ava Labs is seeking a Legal Operations Analyst to support the legal team and coordinate with Finance and Operations in New York. The role focuses on contract management, records, and process improvements, with a strong emphasis on organization and cross-team collaboration.

Hybrid schedule in the Brooklyn office 2 days a week (NYC). Bachelor’s or Associate’s degree and 5+ years of admin experience are required, along with advanced GSuite skills and excellent communication abilities.

Qualifications

• Bachelor’s or Associate’s degree required.
• 5+ years experience in an administrative role.
• Experience managing workflow processes for a minimum of 10 people.
• Preferred experience at a law firm, tech company, or in-house legal department.
• Advanced experience with Google Workspace (GSuite).
• Extremely organized, detail oriented, and can prioritize effectively.
• Excellent listening and communications skills.
• Proactive attitude to take ownership, anticipate needs, and independently seek ways to contribute to team efficiency.
• Collaborative mindset to work seamlessly with teams across functions.
• Work a hybrid schedule in the Brooklyn office 2 days a week - only if in NYC.

Responsibilities

• Manage daily operations of the contract management platform, ensuring accurate processing and filing
• Conduct regular audits and implement process improvements to optimize workflows
• Collaborate across teams to maintain compliance and organization
• Maintain legal and compliance records, updating protocols as needed
• Coordinate projects, tracking timelines and deliverables to ensure smooth execution
• Provide administrative support to enhance team efficiency
• Assist with patent & trademark applications by collaborating with internal and external counsel and inventors during patent application processes
• Manage and maintain the company’s IP portfolio
• Support the development and maintenance of KYC and AML compliance procedures
• Regularly review and update internal legal protocols
• Manage the legal review of company communication materials
• Assist, as needed, with account onboarding, ensuring seamless setup and workflow alignment
• Act as a liaison between Legal, Finance, and Operations to resolve overlapping responsibilities
• Implement improvements to streamline onboarding processes

Skills

Admin experience

Communication skills

Organization

Proactive mindset

Collaboration

Education

Bachelor’s or Associate’s degree

Tools

GSuite

Job description

Ava Labs is seeking a Legal Operations Analyst to support the legal team and coordinate with Finance and Operations in New York. The role focuses on contract management, records, and process improvements, with a strong emphasis on organization and cross-team collaboration.

Hybrid schedule in the Brooklyn office 2 days a week (NYC). Bachelor’s or Associate’s degree and 5+ years of admin experience are required, along with advanced GSuite skills and excellent communication abilities.