Legal Operations Analyst

Ava Labs; New York (NY); Hybrid; USD 97,000 - 122,000; Full time

Job summary

Ava Labs is seeking a Legal Operations Analyst to support the legal team and coordinate with Finance and Operations in New York. The role focuses on contract management, records, and process improvements, with a strong emphasis on organization and cross-team collaboration.

Hybrid schedule in the Brooklyn office 2 days a week (NYC). Bachelor’s or Associate’s degree and 5+ years of admin experience are required, along with advanced GSuite skills and excellent communication abilities.

Qualifications

• Bachelor’s or Associate’s degree required.
• 5+ years experience in an administrative role.
• Experience managing workflow processes for a minimum of 10 people.
• Preferred experience at a law firm, tech company, or in-house legal department.
• Advanced experience with Google Workspace (GSuite).
• Extremely organized, detail oriented, and can prioritize effectively.
• Excellent listening and communications skills.
• Proactive attitude to take ownership, anticipate needs, and independently seek ways to contribute to team efficiency.
• Collaborative mindset to work seamlessly with teams across functions.
• Work a hybrid schedule in the Brooklyn office 2 days a week - only if in NYC.

Responsibilities

• Manage daily operations of the contract management platform, ensuring accurate processing and filing
• Conduct regular audits and implement process improvements to optimize workflows
• Collaborate across teams to maintain compliance and organization
• Maintain legal and compliance records, updating protocols as needed
• Coordinate projects, tracking timelines and deliverables to ensure smooth execution
• Provide administrative support to enhance team efficiency
• Assist with patent & trademark applications by collaborating with internal and external counsel and inventors during patent application processes
• Manage and maintain the company’s IP portfolio
• Support the development and maintenance of KYC and AML compliance procedures
• Regularly review and update internal legal protocols
• Manage the legal review of company communication materials
• Assist, as needed, with account onboarding, ensuring seamless setup and workflow alignment
• Act as a liaison between Legal, Finance, and Operations to resolve overlapping responsibilities
• Implement improvements to streamline onboarding processes

Skills

Admin experience

Communication skills

Organization

Proactive mindset

Collaboration

Education

Bachelor’s or Associate’s degree

Tools

GSuite

Job description

Looking to join a world-class blockchain development team? Ava Labs makes it simple to deploy high-performance solutions for Web3, led by innovations on Avalanche. The company was founded by Cornell computer scientists, who partnered with Wall Street veterans and early Web3 leaders to execute a promising vision for redefining the way people build permissionless networks. Ava Labs is redefining the way people create value with Web3. Join us as we empower people to easily and freely digitize all the world’s assets on one open, programmable blockchain platform.

Ava Labs is seeking a dedicated Legal Operations Analyst to support the legal team. This position will play a key role in building a world class legal department for one of the most dynamic technology companies on the planet, ensuring alignment and efficiency in the execution of critical tasks. This position includes working closely with the finance team to foster seamless communication and coordination between departments.

What You Will Do

Contract Management Platform Support & Organization

• Manage daily operations of the contract management platform, ensuring accurate processing and filing
• Conduct regular audits and implement process improvements to optimize workflows
• Collaborate across teams to maintain compliance and organization

Record-Keeping & Project Management

• Maintain legal and compliance records, updating protocols as needed
• Coordinate projects, tracking timelines and deliverables to ensure smooth execution
• Provide administrative support to enhance team efficiency

Patents & Trademarks

• Assist with patent & trademark applications by collaborating with internal and external counsel and inventors during patent application processes
• Manage and maintain the company’s IP portfolio

Policy & Procedures Updates

• Support the development and maintenance of KYC and AML compliance procedures
• Regularly review and update internal legal protocols
• Manage the legal review of company communication materials

Account Onboarding

• Assist, as needed, with account onboarding, ensuring seamless setup and workflow alignment
• Act as a liaison between Legal, Finance, and Operations to resolve overlapping responsibilities
• Implement improvements to streamline onboarding processes

What You Will Bring

• Bachelor’s or Associate’s degree
• 5+ years experience in an administrative role
• Experience managing workflow processes for a minimum of 10 people
• Preferred experience at a law firm, tech company, or in-house legal department
• Advanced experience with Google Business Suite (GSuite)
• Extremely organized, detail oriented, and can prioritize effectively
• Excellent listening and communications skills
• Proactive attitude to take ownership, anticipate needs, and independently seek ways to contribute to team efficiency
• Collaborative mindset to work seamlessly with teams across functions
• Able to work independently and can easily adapt to different tasks
• Work a hybrid schedule in the Brooklyn office 2 days a week - only if in NYC

Salary Range: $97,276 to $121,595

(**This is not a guarantee of compensation or salary, a final offer amount may vary based on factors including but not limited to experience and geographic location.)

WHY AVA LABS?

If you've ever thought about joining an early stage Web3 company - this is it! We're a global, world-class team of experts in computer science, economics, finance, marketing, and law with offices in New York City and Miami. We're highly passionate about Web3 and redefining the way people build and use finance and decentralized applications of all kinds. The company received early-stage funding from Andreessen Horowitz, Initialized Capital, and Polychain Capital, with angel investments from Balaji Srinivasan and Naval Ravikant. Join us and be a pioneer in a new technology that will have implications across a range of verticals such as finance, gaming, investing, collectibles, among many others.

Ava Labs is committed to diversity in the workplace and we’re proud to be an Equal Opportunity Employer. We do not hire on basis of race, color, religion, creed, gender, national origin, citizenship, age, disability, veteran status, marital status, pregnancy, parental status, sex, gender expression or identity, sexual orientation, or any other basis protected by local, state or federal law. All employment is decided on the basis of qualifications, merit, and business need.