Legal On-Site Services Specialist

Lancesoft; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Lancesoft in Miami, FL is seeking an administrative/office support professional to assist with daily operations, document production, mail handling, and conference room coordination.

The role requires strong communication, organizational skills, and the ability to multitask in a fast-paced, professional office environment. Occasional local travel may be involved to support court filings and courier runs. Bilingual in English/Spanish is a plus.

Qualifications

• Strong customer service and client-facing experience.
• Excellent written and verbal communication skills.
• Experience working in a professional office environment.
• Strong organizational and time management skills.
• Microsoft Office proficiency and general technology aptitude.
• Ability to multitask and prioritize competing requests.
• Ability to lift up to 25 pounds unassisted.
• Ability to stand, walk, and move throughout the office for most of the workday.
• Professional appearance and demeanor.

Responsibilities

• Process print, copy, scan, and document production requests.
• Support legal document preparation and production workflows.
• Manage incoming and outgoing mail, courier deliveries, accountable packages, and shipping requests.
• Conduct daily office mail sweeps and service deliveries.
• Set up, monitor, and break down conference rooms and meeting spaces.
• Support hospitality operations including pantry maintenance, coffee service, catering support, and conference room readiness.
• Provide backup reception coverage.
• Maintain office and hospitality supply inventories.
• Assist with workstation setups, office moves, and basic facility support.
• Provide basic technology support and act as backup support for local IT activities as needed.

Skills

Customer service

Communication

Organization

Multitasking

Professional appearance

Tools

MS Office

Job description

Duration:

0-12+ Months (Temp to Engage)

Shift:

10: 00 AM - 7: 00 PM (Mon - Fri)

Job Description:

Overtime and alternating shifts as required to support business needs, litigation work, special projects, and events.

Any Travel or Driving Requirements:

Limited local walking travel may occasionally be required to support court filings, courier runs to courts and government agencies, and other mail, package, or delivery-related activities associated with immigration and legal support services.

Required Skills and Experience Required:

• Strong customer service and client-facing experience.
• Excellent written and verbal communication skills.
• Experience working in a professional office environment.
• Strong organizational and time management skills.
• Microsoft Office proficiency and general technology aptitude.
• Ability to multitask and prioritize competing requests.
• Ability to lift up to 25 pounds unassisted.
• Ability to stand, walk, and move throughout the office for most of the workday.
• Professional appearance and demeanor.

Preferred:

• Experience in legal services, office services, hospitality, facilities, records management, mailroom operations, document production, or workplace experience roles.
• Experience supporting attorneys, executives, or professional services environments.
• Experience with conference room management, mail/package handling, print production, or reception support.
• Bilingual English and Spanish communication skills preferred.
• Ability to handle sensitive and confidential legal documents with a high degree of accuracy, discretion, and attention to detail.
• Experience supporting immigration practices, legal document preparation, court filings, courier services, or other time-sensitive legal workflows is a plus.

Typical Day-to-Day Responsibilities

• Process print, copy, scan, and document production requests.
• Support legal document preparation and production workflows.
• Manage incoming and outgoing mail, courier deliveries, accountable packages, and shipping requests.
• Conduct daily office mail sweeps and service deliveries.
• Set up, monitor, and break down conference rooms and meeting spaces.
• Support hospitality operations including pantry maintenance, coffee service, catering support, and conference room readiness.
• Provide backup reception coverage.
• Maintain office and hospitality supply inventories.
• Assist with workstation setups, office moves, and basic facility support.
• Provide basic technology support and act as backup support for local IT activities as needed.