Legal Office Services & Operations Coordinator

Hawkins Parnell & Young, LLP; Santa Ana (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Vision Plan

Dental Insurance

Life Insurance

401k

Short and Long Term Disability

Profit Sharing

Job summary

Hawkins Parnell & Young, LLP currently seeks an Office Services Coordinator for our Santa Ana office. You will maintain positive relationships with attorneys, staff, and clients while handling mail, file management, vendor coordination and general office support.

Ideal candidates have 2-5 years of administrative experience, preferably in a law firm, with excellent customer service and strong written and verbal communication skills. We offer a competitive salary and comprehensive benefits.

Qualifications

• 2-5 years of office services/administrative experience required; law firm experience is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks with strong organization.

Responsibilities

• Answer main phone line and welcome guests.
• Process daily incoming/outgoing mail.
• Order office supplies.
• Communicate with vendors and process vendor invoices.
• Conference room preparation and setup.
• Create and maintain paper and electronic files in compliance with internal policies.
• Read incoming materials to determine filing/classification.
• Assist in trial preparation.
• Learn and utilize litigation software.
• Scan/OCR documents.
• Assist with other duties and special projects as needed.

Skills

MS Office

File management

Independent work

Customer service

Written communication

Verbal communication

Organizational skills

Job description

Hawkins Parnell & Young, LLP currently seeks an Office Services Coordinator for our Santa Ana office. You will maintain positive relationships with attorneys, staff, and clients while handling mail, file management, vendor coordination and general office support.

Ideal candidates have 2-5 years of administrative experience, preferably in a law firm, with excellent customer service and strong written and verbal communication skills. We offer a competitive salary and comprehensive benefits.