Office Services Coordinator

Hawkins Parnell & Young, LLP; Santa Ana (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Vision Plan

Dental Insurance

Life Insurance

401k

Short and Long Term Disability

Profit Sharing

Job summary

Hawkins Parnell & Young, LLP currently seeks an Office Services Coordinator for our Santa Ana office. You will maintain positive relationships with attorneys, staff, and clients while handling mail, file management, vendor coordination and general office support.

Ideal candidates have 2-5 years of administrative experience, preferably in a law firm, with excellent customer service and strong written and verbal communication skills. We offer a competitive salary and comprehensive benefits.

Qualifications

• 2-5 years of office services/administrative experience required; law firm experience is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks with strong organization.

Responsibilities

• Answer main phone line and welcome guests.
• Process daily incoming/outgoing mail.
• Order office supplies.
• Communicate with vendors and process vendor invoices.
• Conference room preparation and setup.
• Create and maintain paper and electronic files in compliance with internal policies.
• Read incoming materials to determine filing/classification.
• Assist in trial preparation.
• Learn and utilize litigation software.
• Scan/OCR documents.
• Assist with other duties and special projects as needed.

Skills

MS Office

File management

Independent work

Customer service

Written communication

Verbal communication

Organizational skills

Job description

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Hawkins Parnell & Young LLP is seeking an Office Services Coordinator to join their Santa Ana office. The ideal candidate must maintain positive working relationships with attorneys, support staff and clients. Duties include providing various support functions including, but not limited to responding to inquiries and obtaining information for clients, customers, visitors and other interested parties, various HR functions, maintaining a calm professional demeanor of willingness to serve those in the industry and observe confidentiality of client and Firm matters.

HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing.

Responsibilities include, but are not limited to:

• Answer main phone line and welcome guests
• Process daily incoming/outgoing mail
• Order office supplies
• Communicate with vendors and process vendor invoices
• Conference room preparation and setup
• Create and maintain paper and electronic files in compliance with internal policies
• Read incoming materials in order to determine how and where they should be classified or filed
• Assist in trial preparation
• Learn and utilize litigation software
• Scan/OCR documents
• Assist with other duties and special projects as needed

Requirements:

• Proficient in MS Office and file management suite
• 2-5 years of office services/administrative experience required, law firm experience is a plus
• Ability to work independently
• Critical reasoning and personal judgment required
• Strong organizational skills
• Must provide excellent customer service to internal and external customers
• Excellent written and verbal communication skills

Why Hawkins Parnell?

Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.

Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.

Hawkins Parnell is an Equal Employment Opportunity Employer.