Legal Office Receptionist & Switchboard

Ricoh Americas Corporation; Palo Alto (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401K

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Tuition assistance

Paid vacation

Job summary

Ricoh Americas Corporation is seeking a Senior Legal Receptionist & Switchboard to greet visitors and efficiently handle nationwide calls. The role requires strong organizational and communication abilities, plus proficiency with MS Office.

The successful candidate will manage meeting room scheduling, contribute to administrative tasks, and uphold Ricoh’s Vision, Values, and Mission while building professional relationships across teams.

Qualifications

• Excellent organizational and communication skills.
• MS Office Suite experience, especially Word & Excel.
• Excellent customer service skills.
• Flexibility and ability to work in a team.
• Good communication skills.

Responsibilities

• Greet the public and answer/transfer incoming calls.
• Distribute name badges and manage visitor process.
• Schedule meeting rooms and maintain calendars.
• Build professional relationships with customers and teams.
• Update phone lists, speed dials, Brag Board daily.
• Perform light administrative tasks and PC support as needed.
• Represent Ricoh's Vision, Values, and Mission.

Skills

Excellent organizational and…

MS Office Suite (Word & Excel)

Excellent customer service

Flexibility & teamwork

Good communication skills

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

Senior Legal Receptionist & Switchboard

$22.90 - $32.33 per hour

Position Profile

Provides exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls from all over the United States.

Job Duties and Responsibilities

• Greets the public

• Distributes name badges to visitors, temporary employees, etc.

• Schedules meeting rooms for all

• Answers and transfers calls from all over the United States

• Participates enthusiastically in company and community service events

• Performs light administrative duties

• Performs PC support and administrative duties as needed

• Acts as a model for Vision, Values, and Mission

• Builds professional relationships with customers and other teams

• Responsible for the timely updates of the following: company phone and speed dial lists, Brag Board, and company calendar

• Responsible for updating the automated messaging center daily

• Assists Administration or any other team when needed for various tasks (envelope labels, compiling manuals, etc.)

• Responsible for ordering, maintaining, and distributing promotional items for Promotional Store

• Performs other duties as assigned

Qualifications (Education, Experience and Certifications)

Typically Requires:

• High school diploma or equivalent

• 1-3 years of prior switchboard experience

Knowledge, Skills and Abilities

• Excellent organizational and communication skills

• MS Office Suite experience, specifically Word and Excel

• Excellent customer service skills

• Flexibility and ability to work in a team environment

• Good communication skills

Working Conditions, Mental and Physical Demands

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level

• Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction; prepare, provide, and convey diversified information

• Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that may weigh up to 50 lbs. (e.g., papers, books, files, and small parts, etc.)

• Moderate dexterity: regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.