Legal Office Operations Manager

De Paz Law; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Performance-based bonus

PTO and paid holidays

Job summary

De Paz Law in Tampa, FL is seeking a seasoned Legal Office Manager to run the business side of the law firm. You will oversee daily office operations, vendor contracts, and client onboarding, ensuring processes are efficient, compliant, and client-ready.

The role requires hands-on management of payroll, A/P and A/R, legal billing, and HR administration with a focus on building scalable systems. This is an in-office position that emphasizes longevity and leadership within a growing firm.

Qualifications

• 3+ years of legal office management experience.
• Hands-on experience with accounts payable/receivable and legal billing.
• Experience onboarding and training employees; able to develop training materials.
• Experience with MyCase or similar legal case management software.
• MS Office proficiency (Excel and Outlook).
• Highly organized with the ability to manage competing priorities.

Responsibilities

• Office operations: keep the physical space running, organized, and client-ready; manage vendors, supplies, and systems.
• Vendor, contract & record management: maintain vendor files, track contracts and insurance policies, process and track expense reports.
• Client onboarding: build the binders, open the files, collect retainers — done right, done completely, done fast.
• Employee onboarding and training: own the new hire process end to end; develop and maintain training materials and checklists for each role.
• Payroll: bi-weekly processing preferred, PTO tracking and timekeeping required, and coordination with our CPA.
• Accounts payable: review, process, and track vendor invoices and payments.
• Billing and accounts receivable: time entry review, invoice generation, retainer management, payment processing, and A/R collections.
• HR administration: supervise staff, support hiring, administer benefits and PTO, maintain HR records.
• Calendar and deadline management: nothing falls through the cracks.
• Operational tasks as assigned.

Skills

Legal office management

Accounts payable/receivable

Legal billing

Employee onboarding and training

MyCase or similar CMS

MS Office

Bilingual

Tools

MyCase or similar CMS

MS Office (Excel/Outlook)

Job description

De Paz Law in Tampa, FL is seeking a seasoned Legal Office Manager to run the business side of the law firm. You will oversee daily office operations, vendor contracts, and client onboarding, ensuring processes are efficient, compliant, and client-ready.

The role requires hands-on management of payroll, A/P and A/R, legal billing, and HR administration with a focus on building scalable systems. This is an in-office position that emphasizes longevity and leadership within a growing firm.