Law Office Manager

De Paz Law; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Performance-based bonus

PTO and paid holidays

Job summary

De Paz Law in Tampa, FL is seeking a seasoned Legal Office Manager to run the business side of the law firm. You will oversee daily office operations, vendor contracts, and client onboarding, ensuring processes are efficient, compliant, and client-ready.

The role requires hands-on management of payroll, A/P and A/R, legal billing, and HR administration with a focus on building scalable systems. This is an in-office position that emphasizes longevity and leadership within a growing firm.

Qualifications

• 3+ years of legal office management experience.
• Hands-on experience with accounts payable/receivable and legal billing.
• Experience onboarding and training employees; able to develop training materials.
• Experience with MyCase or similar legal case management software.
• MS Office proficiency (Excel and Outlook).
• Highly organized with the ability to manage competing priorities.

Responsibilities

• Office operations: keep the physical space running, organized, and client-ready; manage vendors, supplies, and systems.
• Vendor, contract & record management: maintain vendor files, track contracts and insurance policies, process and track expense reports.
• Client onboarding: build the binders, open the files, collect retainers — done right, done completely, done fast.
• Employee onboarding and training: own the new hire process end to end; develop and maintain training materials and checklists for each role.
• Payroll: bi-weekly processing preferred, PTO tracking and timekeeping required, and coordination with our CPA.
• Accounts payable: review, process, and track vendor invoices and payments.
• Billing and accounts receivable: time entry review, invoice generation, retainer management, payment processing, and A/R collections.
• HR administration: supervise staff, support hiring, administer benefits and PTO, maintain HR records.
• Calendar and deadline management: nothing falls through the cracks.
• Operational tasks as assigned.

Skills

Legal office management

Accounts payable/receivable

Legal billing

Employee onboarding and training

MyCase or similar CMS

MS Office

Bilingual

Tools

MyCase or similar CMS

MS Office (Excel/Outlook)

Job description

We'rea growing trusts and estate planning law firm looking for a Legal Office Manager who comes in ready to run things — not learn how. If you have a solid background in law firm management including legal billing, AR/AP, team member onboarding and development, performance management, hitting financial targets, budget compliance, office upkeep, systemized sop adherence, and you're the kind of person who sees what needs to be done and does it, we want to talk.

About Us

We help Florida families plan their estates, navigate probate, and protect what matters to them.We'rea tight-knit team that takes our work seriously — andwe'reat the stage we're focusing on growth at scale. That means we need an Office Manager who can execute the business side of the office so that can happen.

What You'll Own

This is an all-hands-on-deck execution role. Specifically:

• Office operations: keep the physical space running, organized, and client-ready; manage vendors, supplies, and systems.
• Vendor, contract & record management:maintainvendor files, track contracts and insurance policies,processand track expense reports.
• Client onboarding: build the binders, open the files, collect retainers — done right, done completely, done fast.
• Employee onboarding and training: own the new hire process end to end; develop andmaintaintraining materials and checklists for each role.
• Payroll: bi-weekly processing preferred, PTO tracking and timekeeping required, and coordination with our CPA.
• Accounts payable: review, process, and track vendor invoices and payments.
• Billing and accounts receivable: time entry review, invoice generation, retainer management, payment processing, and A/R collections.
• HR administration: supervise staff, support hiring, administer benefits and PTO,maintainHR records.
• Calendar and deadline management: nothing falls through the cracks.
• Operationaltasks asassigned.

Who You Are

• You'vemanaged a law officebeforeand you were good at it.
• You'veprocessed payroll, handled A/P and A/R, and tracked vendor invoices and expenses.
• You'veonboardedemployeesand you know what it takes to set someone up for success from day one.
• You understand legal billing, client retainers, and trust accounts.
• You can build systems and follow them. Binders are complete. Files are organized. Nothing is missing.
• You maintain detailed records and clear reports.
• You lead people without creating drama. Staff knowwhat'sexpectedand you hold them to it.
• You communicate clearly, follow through, anddon'tneed to be reminded twice.

Who This Is NOT For

• Remote seekers.This is a fully in-office role, every day. Ifyou'relooking for hybrid or remote flexibility, thisisn'tit.
• Career climbersusingthis as astepping stone.We'relooking for someone who wants to own this role long-term — not someone planning their exit before they start.We want longevity. If your resume shows a pattern of short stints,we'llwant to understand why.
• Candidatesstillbuilding their skill set.If you need someone to train you on A/P, payroll, billing, or legal office operations, we are not the right fit right now. Come back whenyou'vegot the reps.
• People who need to be asked twice.If your work style requires detailed instructions, follow-up reminders, or close supervision to stay on task, this role will not work for you.We need someone who can put on the blinders, execute, and see tasks through to completion

What You Bring

• 3+ years of legal office management experience
• Hands-on experience with accounts payable/receivable and legal billing. Bookkeeping experience is aplus .
• Experience onboarding and training employees; able to develop training materials.
• Experience withMyCaseor similar legal case management software is required.
• MS Officeproficiency(Excel and Outlook a must).
• Highly organized with the ability to manage competing priorities independently.
• Bilingual strongly preffered
• $55,000 – $75,000 salary, based on experience.
• Performance-based bonus opportunity.
• PTO and paid holidays.
• Collaborativegrowing-firm environment where your work is seen and valued.