Legal Office Operations Lead

Ricoh Americas Holdings; New York (NY); On-site; USD 46,000 - 61,000; Full time

Job summary

Ricoh Americas Holdings is seeking a Site Leader, Legal to supervise daily operations of a small legal office (1–3 staff), coordinating with attorneys and staff to ensure smooth workflow.

You will manage billing, document management, client inquiries, confidentiality, and staff training, while driving efficiency, quality, and profitability across the site.

This role requires strong organizational, interpersonal, and leadership skills, with a focus on compliance and timely service delivery.

Qualifications

• High School Diploma or GED required.
• Minimum two years of related experience.
• Experience in the legal industry strongly preferred (2 years).
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat (PDF) and legal software.
• Experience delivering training and operating advanced equipment preferred.

Responsibilities

• Supervise day-to-day site operations for a 1–3 person legal office.
• Prepare, validate, and invoice clients per billing needs.
• Maintain confidentiality and handle time-sensitive legal documents.
• Coordinate office functions: copy, production, fax, mail, reception, scheduling, facilities, inventory.
• Ensure payroll accuracy and shift profitability through labor and materials oversight.

Skills

Organizational skills

Leadership

Training

Technical skills

Communication

Education

High School Diploma or GED

Two years of related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat (PDF)

Legal software applications

Job description

Ricoh Americas Holdings is seeking a Site Leader, Legal to supervise daily operations of a small legal office (1–3 staff), coordinating with attorneys and staff to ensure smooth workflow.

You will manage billing, document management, client inquiries, confidentiality, and staff training, while driving efficiency, quality, and profitability across the site.

This role requires strong organizational, interpersonal, and leadership skills, with a focus on compliance and timely service delivery.