Legal Office & Facilities Coordinator

Hecker Fink LLP; Washington (District of Columbia); On-site; USD 60,000 - 70,000; Full time

Job summary

Hecker Fink LLP in Washington, DC, seeks an Office Coordinator to support facilities and administrative tasks under the Office Manager.

You will coordinate meeting schedules, manage inventory of kitchen and office supplies, process invoices, and handle courier services and correspondence.

The role requires 2+ years of office coordination experience, strong MS Office skills, and a commitment to confidentiality and client service; base salary $60,000–$70,000.

Qualifications

• Two (2) or more years of Office Coordinator experience with administrative skills preferred.
• Proficient computer skills including knowledge of Microsoft suite; experience with space and facilities management platforms a plus.
• Clear communication and attention to detail; strong organizational skills and ability to work under pressure.

Responsibilities

• Coordinate facility repairs and issues with building maintenance and vendors.
• Schedule meetings and conference spaces; assist with videoconference setup.
• Manage stock and inventory of kitchen, custodial, and office supplies; code and submit invoices for payment.
• Handle incoming/outgoing courier requests, shipping/receiving, and correspondence; prepare mailed items.
• Plan catering orders and set up/break down catering for meetings; maintain conference areas.
• Support Office Administration team to maximize efficiency and maintain office appearance.
• Provide offsite records support and assist with building services coordination and guest registration.
• Serve as back-up for reception and assist attorneys and Office Manager as needed.

Skills

Office coordination

Clear communication

Attention to detail

Organization

Education

2+ years Office Coordinator experience

Tools

Microsoft Office

Job description

Hecker Fink LLP in Washington, DC, seeks an Office Coordinator to support facilities and administrative tasks under the Office Manager.

You will coordinate meeting schedules, manage inventory of kitchen and office supplies, process invoices, and handle courier services and correspondence.

The role requires 2+ years of office coordination experience, strong MS Office skills, and a commitment to confidentiality and client service; base salary $60,000–$70,000.