Legal Office Document & Mail Services Specialist

Ricoh Americas Holdings; Baltimore (MD); On-site; USD 23,000 - 30,000; Full time

Job summary

Ricoh Americas Holdings in Baltimore, MD seeks a Legal On-Site Services Specialist to support a busy legal office. You will operate high-volume copy and scanning equipment, manage mail services, handle shipping/receiving, apply postage, and provide general administrative support.

You will work closely with attorneys and paralegals to ensure timely, accurate, and confidential handling of documents, with emphasis on quality and compliance.

Qualifications

• High School Diploma or GED required.
• Completion of Ricoh Legal Training within 90 days of hire.

Responsibilities

• Operate high-volume copy and scanning equipment and manage document production.
• Handle mail services, shipping/receiving, and postage applications.
• Provide general administrative support and file services.
• Support document management, records handling, and workflow systems.
• Read and interpret technical manuals and documentation.
• Maintain copier functionality and assist with bindery work as needed.

Skills

Printer operation

Customer service

Time management

Shipping procedures

Document management

Tech aptitude

Troubleshooting

Independent work

Microsoft Office

Attention to detail

Education

High School Diploma

Tools

Office equipment

Job description

Ricoh Americas Holdings in Baltimore, MD seeks a Legal On-Site Services Specialist to support a busy legal office. You will operate high-volume copy and scanning equipment, manage mail services, handle shipping/receiving, apply postage, and provide general administrative support.

You will work closely with attorneys and paralegals to ensure timely, accurate, and confidential handling of documents, with emphasis on quality and compliance.