Legal Office Coordinator

Focus People; Atlanta (GA); On-site; USD 53,000 - 55,000; Full time

Benefits offered by this job

Benefits

Job summary

Focus People is seeking a proactive Legal Office Coordinator in Atlanta, GA to ensure a busy, client-facing legal office runs smoothly. You will oversee facilities, hospitality, mail, supplies, and conference services, making sure room setups, refreshments, and A/V are ready for client meetings.

The ideal candidate moves between tasks with ease, communicates professionally with attorneys and staff, and takes ownership of daily operations with discretion and accountability.

Qualifications

• Experience supporting multiple areas of office operations in a fast-paced environment.
• Experience in a legal, corporate, professional services, financial, or client-focused office setting.
• Ability to anticipate needs and act without constant direction.
• Discretion when handling confidential information and sensitive documents.

Responsibilities

• Maintain day-to-day office operations including facilities, hospitality, conference rooms, mail, supplies, and general office services.
• Prepare conference rooms for meetings, including room setup, refreshments, laptops, projectors, and A/V equipment.
• Troubleshoot basic technology issues in conference rooms and with office equipment.
• Manage incoming/outgoing mail, packages, deliveries, courier requests, and time-sensitive shipments.
• Monitor and replenish office supplies and hospitality items; coordinate with building management as needed.
• Coordinate with vendors and service providers to resolve issues and ensure smooth operations.

Skills

Multiple office operations

Legal/professional services exposure

Attentive proactive work style

Strong communication with attorneys

Job description

Legal Office Coordinator

Location: Atlanta, GA
Employment Type: Full-Time
Pay Range: $53k - $55k + Benefits

Are you the office “fixer”?

You’re the person people turn to when something needs to get done. The copier is out of toner. The coffee needs to be refreshed. A client is walking in and lunch was never ordered. An urgent package has to make the last pickup. Someone needs help connecting a laptop to the conference room display.

You notice what needs attention and take care of it.

We are recruiting for an experienced Legal Office Coordinator to help keep a busy, client-facing legal office running smoothly. This is a hands-on role for someone who enjoys variety, stays aware of what is happening around the office, and does not need to wait for every task to be assigned.

This is not a sit-at-the-desk-and-wait position. The right person is comfortable moving throughout the office, shifting priorities, solving routine problems, and pitching in wherever needed.

Responsibilities

• Support day-to-day office operations, including facilities, hospitality, conference rooms, mail, supplies, and general office services.
• Prepare conference rooms for internal and client meetings, including room setup, refreshments, laptops, projectors, and A/V equipment.
• Troubleshoot basic laptop, monitor, projector, connectivity, and conference room technology issues.
• Manage incoming and outgoing mail, packages, internal deliveries, courier requests, and time-sensitive shipments.
• Monitor office, kitchen, hospitality, and meeting supplies and replenish or order items as needed.
• Work with building management regarding maintenance, repairs, and facility concerns.
• Coordinate with vendors and service providers and follow through until issues are resolved.
• Assist with catering, client meetings, office events, and special functions.
• Provide backup reception coverage when needed.
• Notice routine office needs and take appropriate action without waiting for step-by-step direction.
• Help employees and attorneys with day-to-day office and technology needs.
• Assist with additional responsibilities needed to keep the office operating smoothly.

What We’re Looking For

• Recent experience supporting multiple areas of office operations, rather than one narrow administrative or mailroom function.
• Experience in a legal, corporate, professional services, financial, consulting, or similarly client-focused office environment.
• Experience with several areas such as facilities, conference services, hospitality, vendors, mail/couriers, supplies, reception coverage, and basic technology or A/V support.
• Demonstrated ability to work proactively, recognize what needs attention, and take appropriate action without constant direction.
• Strong judgment and the ability to solve routine problems independently while knowing when to elevate an issue.
• Dependable with strong follow-through and a sense of ownership.
• Comfortable moving between client-facing responsibilities and behind-the-scenes office needs throughout the day.
• Strong professional communication skills with attorneys, leadership, employees, clients, visitors, vendors, and building personnel.
• Ability to remain organized and composed when priorities change.
• Discretion when working with confidential or sensitive information.
• Willingness to pitch in wherever needed to get the job done.

Professional Environment

This is a busy, client-facing legal office where professionalism, discretion, responsiveness, and service matter. Professional business attire is expected during the workday.

Equal Employment Opportunity

We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.
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