Legal Office Assistant - Hybrid/Flexible Schedule

State of Washington; Tacoma (WA); Presencial; USD 44 000 - 58 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible schedules

Hybrid telework options

Wellness program

Employee assistance program

Resumo da oferta

The State of Washington, Attorney General’s Office, Tacoma Division, seeks a Legal Office Assistant to perform general clerical tasks and basic legal assignments under supervision. The role supports mail handling, front desk coverage, invoicing, and facility logistics to ensure smooth operations in a busy legal office.

Ideal candidates have strong organizational skills, attention to detail, and the ability to work as part of a team.

Qualificações

• Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
• Option 2: One year of legal office experience.
• Option 3: A combination of two years of college education and/or relevant experience.
• Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Responsabilidades

• Monitor electronic mailboxes per division protocols and policies.
• Open, process, and route all incoming mail and legal messenger deliveries and mail.
• Cover front desk duties, such as answering phone calls, helping the public, scheduling conference rooms, handling large print projects, etc.
• Log, prepare, and maintain record of invoices.
• Cleans state fleet vehicles to ensure they remain safe, clean, and ready for agency use. Arrange usage and maintenance of Division’s state vehicle fleet.
• Manage the Division’s conference rooms, including but not limited to, scheduling use of the rooms, setting up rooms, cleaning rooms, and providing basic technical troubleshooting for technology in the rooms. Performs routine cleaning and maintenance of kitchen and lunchroom areas, workrooms, the General Services (GSE) production and reception areas, including scheduled weekly cleaning as well as pre/post-meeting and pre/post-event cleanup.
• Maintain the Division’s project rooms, including but not limited to, restocking supplies, ensuring a clean workspace, refilling printers, and changing printer toner.
• Completes assigned projects, such as large print jobs, exhibit organization, or other various projects.
• Maintains the Division’s inventory and orders new supplies.
• Participates in office operations and committee activities by serving on safety and other workplace committees; assists with planning, setup, support, and breakdown of agency meetings and special events; and participates in emergency drills, exercises, and other office preparedness activities.

Descrição da oferta de emprego

The State of Washington, Attorney General’s Office, Tacoma Division, seeks a Legal Office Assistant to perform general clerical tasks and basic legal assignments under supervision. The role supports mail handling, front desk coverage, invoicing, and facility logistics to ensure smooth operations in a busy legal office.

Ideal candidates have strong organizational skills, attention to detail, and the ability to work as part of a team.