Hybrid Legal Office Assistant - Labor & Industries Division

State of Washington; Olympia (WA); Vor Ort; USD 44.000 - 58.000; Vollzeit

Benefits dieser Stelle

Flexible schedules

Hybrid telework options

Wellness Program

Zusammenfassung

Washington State Office of the Attorney General (AGO) in Olympia, WA is seeking a Legal Office Assistant for the Labor and Industries Division. This permanent, full-time role supports clerical and administrative functions across multiple legal teams, with duties spanning mail handling, document processing, and office coordination.

Responsibilities include answering calls, managing CMS docketing, handling service of legal documents, and coordinating supplies, onboarding, and meetings.

Qualifikationen

• High School diploma or equivalent and two years of clerical experience.
• One year of legal office experience.
• A combination of two years of college education and/or relevant experience.
• A two-year degree in Legal Secretary Studies, Paralegal studies or related field.

Aufgaben

• Answer and screen telephone calls from the public, other state agencies, courts, clients, and attorneys.
• Process daily incoming mail per division procedures: open hard copy mail and review electronic mail, date stamp, scan, name, and docket into the Case Management System (CMS).
• Receives service of legal documents via USPS, FedEx, or Legal Messenger, reviews and consults the CMS to determine who the matter is assigned to and immediately routes to the appropriate AAG or Paralegal.
• Performs delivery/messenger services; serves and files legal documents and obtains signatures to meet deadlines.
• Organize and maintain supply room; monitor and request office supplies; track inventory of electronic items.
• Assist with onboarding new hires and set up offices and equipment as directed by the AOM.
• Assist with division furniture requests and office moves; coordinate with AGO Facilities.
• Maintain division’s multi-function devices and supplies; troubleshoot issues.
• Manage archival process and records retention in CMS; schedule destruction of files.
• Schedule conference rooms, teleconference lines, and agency car reservations; backup travel arrangements.

Ausbildung

High School diploma or equivalent

Two years of clerical experience

One year of legal office experience

A combination of two years of college education and/or relevant experience

A two-year degree in Legal Secretary Studies, Paralegal studies or related field

Jobbeschreibung

Washington State Office of the Attorney General (AGO) in Olympia, WA is seeking a Legal Office Assistant for the Labor and Industries Division. This permanent, full-time role supports clerical and administrative functions across multiple legal teams, with duties spanning mail handling, document processing, and office coordination.

Responsibilities include answering calls, managing CMS docketing, handling service of legal documents, and coordinating supplies, onboarding, and meetings.