Legal Office Administrator & Personal Assistant

Impact Recruitment Ltd; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits

PTO

401K

Job summary

Busy Manhattan Law Firm is seeking an Human Resource Office administrator/ Personal assistant to support attorneys and staff in a fast-paced Manhattan environment. Room to grow, with responsibilities including calendar management, billing tasks, and general admin duties.

The ideal candidate has admin experience, strong organization, excellent communication, and discretion handling confidential information. Proficiency in Microsoft Office and familiarity with legal billing software are a plus.

Qualifications

• Previous administrative or office management experience; legal firm experience preferred.
• Excellent written and verbal communication; strong client service.
• Proficient in MS Office; familiarity with legal billing software is a plus.

Responsibilities

• Answer and route incoming calls professionally.
• Greet clients and visitors as first point of contact.
• Schedule court dates, meetings, and maintain attorney calendars.
• Prepare and track invoices; follow up on balances.
• Draft and send letters and legal documents.
• Maintain client files and manage mail/email.
• Provide administrative support to attorneys and staff.
• Coordinate office supplies and general organization.
• Run errands as needed.

Skills

Administrative experience

Organization

Communication

Billing & invoicing

Microsoft Office

Legal billing software

Independent work

Confidential information handling

Tools

Microsoft Office

Legal billing software

Job description

Busy Manhattan Law Firm is seeking an Human Resource Office administrator/ Personal assistant to support attorneys and staff in a fast-paced Manhattan environment. Room to grow, with responsibilities including calendar management, billing tasks, and general admin duties.

The ideal candidate has admin experience, strong organization, excellent communication, and discretion handling confidential information. Proficiency in Microsoft Office and familiarity with legal billing software are a plus.