Legal Office Administrator

SelectUSA; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Job summary

A leading legal office is seeking a skilled supervisor to manage administrative operations and office finances. The ideal candidate will possess strong leadership and analytical skills, with a minimum of three years' experience managing employees and business operations in a legal setting. This position offers an opportunity for professional development and contributes to the effectiveness of the office's mission.

Qualifications

• Minimum 3 years experience in managing employees in a legal office.
• Experience in business operations such as HR and finance is essential.
• CLM certification is a plus.

Responsibilities

• Manage administrative operations and supervise other personnel.
• Oversee office finances and strategic planning.
• Serve as a liaison between attorneys and legal staff.

Skills

Leadership

Communication

Time Management

Analytical Skills

Problem Solving

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Help Duties

NATURE OF WORK

This is supervisory, administrative work managing the administrative operations of a legal office, including supervising and managing other administrative personnel; serving as a liaison between attorneys, paralegals, and staff; overseeing and managing the office’s finances; and evaluating, managing, and maintaining the facilities of the office. Work includes identifying and planning for the changing needs of the organization; sharing responsibility for strategic planning with the Chief Counsel; and partnering with the Chief Counsel and his/her designee to select, train, and develop administrative staff. Work is bound by the Federal Rules of Civil Procedure; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. Please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa for the complete vacancy.

Requirements

Conditions of Employment

For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment and requires the use of normal safety precautions to avoid everyday risks and discomforts. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties, as well as working occasional extended and unscheduled work hours. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.

Minimum Qualifications

Work requires a bachelor’s degree, with a minimum of three years of experience managing employees in a legal office, department, or organization, and experience managing business operations such as human resources, office technology, office facilities, and finance. Certified Legal Manager (CLM) certification a plus.

Experience supervising and developing staff.

Basic knowledge of the Senate as an institution and Senate procedures and organization preferred.

Demonstrated leadership skills and willingness and ability to delegate.

Familiarity with general processes, systems, philosophies, structure, methods, and approaches of small- to mid-sized law firms, large law firm branch offices, or corporate legal departments.

Familiarity with document management system software. Familiarity with electronic discovery software is a plus.

Ability to identify and analyze complex issues and problems in management areas, to be a resourceful and creative problem solver, and to recommend and implement solutions.

Ability to manage office functions economically and efficiently, organize work, establish priorities, and maintain good interpersonal relations and communications with attorneys and legal support staff.

Ability to work extended and unscheduled hours as dictated by workload and case-filing deadlines.

Excellent communication, interpersonal, and follow-through skills.

Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.

Strong quantitative skills and knowledge of business English, spelling, and grammar.

Demonstrated poise, tact, and diplomacy.

Excellent analytical and judgment skills and ability to handle confidential matters with discretion.

Ability to interact professionally with all levels of attorneys and legal support staff.

Ability to work well independently and as a part of a team.

Ability to thrive in a fast-paced and professional environment.

Ability to drive the improvement of systems and procedures and streamline workflow.

Thorough working knowledge of software applications, equipment, electronic calendaring, et cetera, to effectively lead, assess, and mentor direct reports.

Strong knowledge of Microsoft Office Suite.

Licenses, Certifications, And Other Requirements

CLM certification a plus.

Education

See minimum qualifications above for education details and Licenses & Certifications.

Additional Information

The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email [e-mail] with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.