Legal Office Administrator

CURE Auto Insurance (Citizens United Reciprocal Exchange); Princeton (NJ); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Flexible spending accounts

Life and AD&D insurance

401(k) with company match

Voluntary benefits

Employee Assistance Program

Wellness perks

In-office events

Job summary

CURE Auto Insurance seeks a highly organized Legal Office Administrator to oversee the day-to-day administrative needs of the in-house insurance defense firm. The role coordinates with vendors, facilities, and staff to maintain an efficient office environment in Princeton, NJ.

The ideal candidate will have 3–5+ years in office or legal administration, strong organizational and communication skills, and proficiency with MS Office. Salary range is $75,000–$80,000 annually with a flexible schedule.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 3–5+ years of experience in office administration, legal administration, facilities coordination, operations, or related field.
• Experience supporting a professional services or legal environment strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Strong problem-solving skills and a proactive mindset.
• Proficiency with Microsoft Office Suite and other standard business technology.

Responsibilities

• Oversee day-to-day administrative and operational needs of the in-house defense firm.
• Coordinate office needs, including supplies, equipment, facilities, maintenance, and services.
• Monitor inventory and order office, kitchen, technology, and other supplies.
• Serve as primary contact for office vendors, building management, and external partners.
• Coordinate maintenance, repairs, and deliveries for building or office services.
• Address onsite employee needs and office concerns in a timely, professional manner.
• Facilitate onsite meetings, events, and employee gatherings.
• Support office moves, seating and workspace changes.
• Partner with leadership to identify operational needs and communicate updates to employees.
• Manage and monitor timekeeping and timecard processes with relevant departments.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Time-management

Communication skills

Problem-solving

Interpersonal skills

MS Office proficiency

Education

Bachelor’s degree preferred

Equivalent education/experience

Tools

Microsoft Office Suite

Job description

Legal Office AdministratorPosition Summary

We are seeking a highly organized and proactiveLegal Office Administratorto oversee the day-to-day administrative and operational needs of the in house insurance defense form for CURE Auto Insurance. This position will serve as a key point of contact for office operations, ensuring the workplace is organized, well-supported, and running efficiently.

The ideal candidate is a hands-on professional who is comfortable managing multiple priorities, coordinating with employees and vendors, anticipating office needs, and facilitating a professional and productive onsite environment. This role requires strong judgment, attention to detail, communication skills, and the ability to independently identify and resolve operational needs.

Key Responsibilities

• Oversee the day-to-day administrative and operational needs of CURE Auto Insurance’s in house defense firm.
• Coordinate office needs, including supplies, equipment, facilities, maintenance, and general workplace services.
• Monitor inventory and order office, kitchen, technology, and other necessary supplies.
• Serve as a primary point of contact for office vendors, building management, service providers, and other external partners.
• Coordinate maintenance, repairs, deliveries, and other building or office-related services.
• Monitor onsite employee needs and address day-to-day office concerns in a timely and professional manner.
• Facilitate onsite meetings, events, employee gatherings, and other office activities.
• Support office moves, seating assignments, workspace changes, and other physical office needs.
• Partner with leadership and department heads to identify and address operational needs.
• Communicate office updates, procedures, and logistical information to employees.
• Manage and monitor employee timekeeping and timecard processes, ensuring accurate and timely submission and addressing discrepancies in coordination with appropriate departments.
• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 3–5+ years of experience in office administration, legal administration, facilities coordination, operations, or a related field.
• Experience supporting a professional services or legal environment strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Strong problem-solving skills and a proactive mindset.
• Proficiency with Microsoft Office Suite and other standard business technology.
• Ability to interact effectively with employees at all levels, vendors, leadership, and external partners.

Benefits

• Comprehensive health benefitsincluding medical, dental and vision coverage
• Generous paid time off(PTO days, sick days, and holidays)
• Flexible spending optionswith FSA & HSA plans
• Life and AD&D insurance
• 401(k) with company match
• Voluntary benefitssuch as legal services, pet insurance, and identity & fraud protection
• 24/7 Employee Assistance Program (EAP)for employees and their families
• Health & wellness perksincluding gym discounts, wellness reimbursements, and reward programs
• Fun, engaging in-office eventsthat support our culture

Physical Actions/Environment:

Required job duties consist of prompt and regular attendance, ability to frequently move about the office to coordinate work with others; standing, sitting and typing for extended periods; and lifting and/or carrying up to 5 lbs. Ability to frequently communicate with others in-person, on the phone/virtually, and in writing. Ability to read, understand, process and evaluate large amounts of technical information and make related, informed decisions.

Starting Salary:

$75,000 - $80,000 annually based on experience

Schedule:

We offer flexible work hours between 8:00 AM and 5:00 PM, with options like 8–4, 8:30–4:30, or 9–5. We do our best to support individual preferences, though schedules may be adjusted as needed to ensure strong coverage and teamwork.

Location:

Princeton, NJ

We recruit, hire, employ, train and promote, and compensate individuals based on job-related qualifications and abilities. We respect the dignity and worth of each individual and are committed to an employment environment that is free from all forms of employment discrimination.

CURE Auto Insurance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description may be subject to change at any time.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.