Legal Office Admin & Front Desk Specialist

Job Juncture; Sausalito (CA); Sur place; USD 50 000 - 60 000; Plein temps

Résumé du poste

Job Juncture in Sausalito, CA seeks an administrative support professional to assist the Office Manager and legal staff. You will maintain filing systems, input data, and help prepare binders for hearings, while supporting finance with WIP reports and onboarding tasks.

Expect front office duties, calendar management, meeting setup, and conference room coordination. This role requires strong communication, organization, and the ability to handle multiple priorities in a fast-paced legal

Qualifications

• Minimum of one year of experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Professional demeanor and dependable work ethic.
• Strong attention to detail and documentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment.

Responsabilités

• Provide general administrative assistance to the Office Manager.
• Maintain physical and electronic filing systems and organize files for new matters.
• Input and save information to the firm's file system.
• Assist legal staff with large copy jobs and preparation of binders for hearings.
• Support the Finance Team by printing and distributing work-in-progress (WIP) reports.
• Assist with onboarding tasks for new employees.
• Front Office Operations: Answer and direct incoming phone calls and accurately take and deliver messages.
• Greet visitors and guests, validate parking, and issue loaner key cards.
• Maintain a professional and organized front office area.
• Schedule meetings and send Outlook calendar invitations.
• Manage office reservations for visiting attorneys.
• Maintain and update the master conference room calendar.
• Assist with setting up Zoom meetings in conference rooms.
• Facilities & Hospitality: Prepare conference rooms for meetings and depositions and clean and restock them as needed.
• Clean and restock the kitchen area at the end of each day.
• Stock printers and copiers with paper daily.
• Report office and equipment maintenance issues to the Office Manager.
• Submit building work orders for facility concerns, including temperature and cleanliness issues.
• Mail & Supply Management: Retrieve, open, scan, and distribute incoming mail to the appropriate staff.
• Drop off outgoing mail and overnight packages at the end of each day.
• Organize and maintain supply rooms and file rooms.
• Coordinate with the Records Manager on large-scale records management projects.
• Safety & Additional Support: Understand and implement employee safety protocols.
• Assist with special projects and perform additional duties as assigned.
• Support the overall smooth and efficient operation of the office.

Connaissances

Scheduling

Hospitality

Office logistics

Verbal communication

Written communication

Microsoft Office

Outlook

Word

Excel

Organizational skills

Time-management

Professional demeanor

Dependable work ethic

Attention to detail

Prioritization

Outils

Microsoft Office: Outlook

Microsoft Word

Microsoft Excel

Description du poste

Job Juncture in Sausalito, CA seeks an administrative support professional to assist the Office Manager and legal staff. You will maintain filing systems, input data, and help prepare binders for hearings, while supporting finance with WIP reports and onboarding tasks.

Expect front office duties, calendar management, meeting setup, and conference room coordination. This role requires strong communication, organization, and the ability to handle multiple priorities in a fast-paced legal