Legal Litigation Secretary

Adams-; Claremont (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Adams- is seeking an experienced Legal Litigation Secretary in Claremont, California to support attorneys through all phases of complex litigation, from case inception through trial. Salary opportunities range from USD 80,000 to USD 95,000 per year and emphasize organization, deadline management, and document preparation.

The role requires 3+ years of legal secretary or assistant experience, strong knowledge of legal terminology and court procedures, and proficiency in MS Office.

Qualifications

• 3+ years of Legal Secretary or Legal Assistant experience.
• 3+ years of litigation experience preferred.
• Strong knowledge of legal terminology, court procedures, rules, and legal documentation.
• Experience filing in state and federal courts; appellate court filing experience is a plus.
• Proficiency in Microsoft Office Suite.
• Experience calendaring and tracking court deadlines.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor and client-service orientation.
• Legal research experience is a plus.

Responsibilities

• Maintain and manage attorney calendars, including court appearances, hearings, depositions, and case-related deadlines.
• Track and calendar litigation deadlines in accordance with court rules and procedural requirements.
• Prepare, proofread, revise, and format legal documents, pleadings, correspondence, and other case-related materials.
• File documents electronically with state, federal, and appellate courts.
• Coordinate case materials and support attorneys throughout all stages of litigation and trial preparation.
• Maintain organized electronic and physical case files.
• Communicate professionally with clients, experts, court personnel, opposing counsel, and vendors.
• Assist with document management, discovery, and administrative litigation support.
• Ensure confidentiality of sensitive client and case information.
• Support attorneys with additional legal and administrative tasks as needed.

Skills

Calendar management

Attention to detail

Organization

Written and verbal communication

Independent & team work

Discretion / confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office Suite

E-filing systems

Job description

Legal Litigation Secretary (JN -072026-426542) Claremont, California

Salary: USD80000 - USD95000 per year

Position Overview

A prestigious plaintiff-side litigation law firm is seeking an experienced Legal Litigation Secretary to support attorneys through all phases of complex litigation, from case inception through trial. This position plays a critical role in maintaining case organization, managing deadlines, preparing legal documents, and ensuring compliance with court procedures. The ideal candidate is highly organized, detail-oriented, proactive, and experienced in supporting busy litigation teams.

Key Responsibilities

• Maintain and manage attorney calendars, including court appearances, hearings, depositions, and case-related deadlines.
• Track and calendar litigation deadlines in accordance with court rules and procedural requirements.
• Prepare, proofread, revise, and format legal documents, pleadings, correspondence, and other case-related materials.
• File documents electronically with state, federal, and appellate courts.
• Coordinate case materials and support attorneys throughout all stages of litigation and trial preparation.
• Maintain organized electronic and physical case files.
• Communicate professionally with clients, experts, court personnel, opposing counsel, and vendors.
• Assist with document management, discovery, and administrative litigation support.
• Ensure confidentiality of sensitive client and case information.
• Support attorneys with additional legal and administrative tasks as needed.

Qualifications

• 3+ years of Legal Secretary or Legal Assistant experience required.
• 3+ years of litigation experience preferred.
• Strong knowledge of legal terminology, court procedures, rules, and legal documentation.
• Experience filing in state and federal courts; appellate court filing experience is a plus.
• Proficiency in Microsoft Office Suite.
• Experience calendaring and tracking court deadlines.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor and client-service orientation.
• Legal research experience is a plus.
• High School Diploma or GED required.