Legal Intake Specialist

Rausch Sturm LLP; United States; Hybrid; USD 23,000 - 25,000; Full time

Job summary

Rausch Sturm LLP is seeking a Legal Intake Specialist to support the intake process and manage inherited files. The role focuses on file opening, coding, and ensuring alignment with litigation teams while maintaining compliance standards.

The position offers hybrid and remote work options, requires attention to detail, and strong proficiency with Microsoft Office. A high school diploma is required, with a bachelor’s degree preferred.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree preferred or 1-2 years’ legal experience.
• Proficient in Microsoft Office.
• Excellent communication with staff at all levels.
• Ability to manage shifting priorities in a fast-paced environment with strong compliance.

Responsibilities

• Assist with file opening and managing new inherited files.
• Move file inventory to demand review process.
• Review criteria dependent diaries from files moved back into the work queue.
• Verify information in files through automated processes and perform manual reviews.
• Add correct codes to files to route to the litigation team.
• Maintain knowledge of client work standards regarding compliance.
• Run reports to manage file flow and move accounts to demand effort.
• Assist with inherited files and demand exception reports.
• Other duties as assigned.

Skills

Microsoft Office

Communication skills

Attention to detail

Time management

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal Intake Specialist

Legal Intake Full Time Clerical Remote, WI, US

4 days ago Requisition ID: 1191

Salary Range: $17.00 To $18.00 Hourly

Job Summary:

Reporting to the Manager – Legal Intake, the Specialist – Legal Intake is responsible for assisting with the process of file opening and managing new inherited files.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities

File Opening:

• Understands file flow and assists with moving file inventory to demand review process.
• Reviews criteria dependent diaries from files that are moved back into the work queue from the legal teams.
• Verifies information in files through an automated process; provides manual review efforts and clean up.
• Understands and adds correct codes to files creating the path to litigation team.
• Maintains knowledge on client work standards in regard to compliance requirements.
• Runs assigned reports in an effort to manage file flow and moving accounts to the demand effort.
• Other responsibilities as assigned.

Inherited Files:

• Works assigned files dependent on legal status.
• Assists with demand exception reports.
• Other responsibilities as assigned.

Required Skills/Abilities:

• Must be able to manage shifting priorities in a fast-paced, results-driven environment while maintaining a focus on compliance.
• Individual must be proficient in the Microsoft Suite of products.
• Must act with a sense of urgency while maintaining a high attention to detail.
• Must be able to communicate effectively with staff at all levels within the organization.

Education and Experience:

• High school diploma (or equivalent) is required.
• Prefer a Bachelor’s degree or 1-2 years’ experience in a legal profession.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Frequently required to talk or hear, and use hand to type, handle, or touch objects.
• Regularly required to stand and walk, and may be required to stoop, bend, or reach above the shoulders.
• Must be able to occasionally lift up to 25 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

The position is primarily hybrid/fully remote