Legal Intake Specialist

Automatic Data Processing, Inc.; Wisconsin; Hybrid; USD 23,000 - 25,000; Full time

Job summary

Automatic Data Processing, Inc. is seeking a Legal Intake Specialist to support file opening and management of inherited files. This role is primarily hybrid/remote in Wisconsin and reports to the Manager – Legal Intake.

The position emphasizes accuracy, timely processing, and compliance with client standards. The ideal candidate has a high school diploma and some legal experience, with strong Microsoft Office skills and the ability to adapt to changing priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred or 1-2 years legal experience.
• Ability to manage shifting priorities in a fast-paced environment with compliance focus.
• Proficient in Microsoft Office; strong attention to detail and urgency.

Responsibilities

• Assist with file opening and move file inventory to demand review.
• Verify information in files via automated processes and manual reviews.
• Add correct codes to files to route to the litigation team.
• Run reports to manage file flow and move accounts to demand effort.
• Support with inherited files and demand exception reports.

Skills

Microsoft Office Suite

Communication

Prioritization

Attention to detail

Education

High school diploma (or equivalent)

Bachelor’s degree preferred or 1-2 years legal experience

Tools

Microsoft Office Suite

Job description

Legal Intake Specialist

Legal Intake Full Time Clerical Remote, WI, US

2 days ago Requisition ID: 1191

Salary Range: $17.00 To $18.00 Hourly

Job Summary:

Reporting to the Manager – Legal Intake, the Specialist – Legal Intake is responsible for assisting with the process of file opening and managing new inherited files.

Essential Duties and Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities

File Opening:

• Understand file flow and assists with moving file inventory to demand review process.
• Reviews criteria dependent diaries from files that are moved back into the work queue from the legal teams.
• Verifies information in files through an automated process; provides manual review efforts and clean up.
• Understands and adds correct codes to files creating the path to litigation team.
• Maintains knowledge on client work standards in regard to compliance requirements.
• Runs assigned reports in an effort to manage file flow and moving accounts to the demand effort.
• Other responsibilities as assigned.

Inherited Files:

• Works assigned files dependent on legal status.
• Assists with demand exception reports.
• Other responsibilities as assigned.

Required Skills/Abilities:

• Must be able to manage shifting priorities in a fast-paced, results-driven environment while maintaining a focus on compliance.
• Individual must be proficient in the Microsoft Suite of products.
• Must act with a sense of urgency while maintaining a high attention to detail.
• Must be able to communicate effectively with staff at all levels within the organization.

Education and Experience:

• High school diploma (or equivalent) is required.
• Prefer a Bachelor’s degree or 1-2 years’ experience in a legal profession.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Frequently required to talk or hear, and use hand to type, handle, or touch objects.
• Regularly required to stand and walk, and may be required to stoop, bend, or reach above the shoulders.
• Must be able to occasionally lift up to 25 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

The position is primarily hybrid/fully remote