Legal Intake & Administrative Coordinator

Fisher & Phillips; Irvine (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Job summary

Fisher Phillips in Irvine seeks an experienced administrative professional to support intake for high-priority matters and help manage forms in Intapp and other systems. You will draft engagement letters, assist attorneys, and coordinate firm events in a confidential, team-oriented setting.

Core duties include processing conflict checks, onboarding new hires, and maintaining accurate documentation. The role offers strong benefits and a collaborative environment at our Irvine office.

Qualifications

• Associate degree and at least two years of administrative experience; three years in a law firm preferred.
• Proficient in Word, Outlook, Excel, PowerPoint and Adobe at intermediate to advanced level.
• Familiarity with Intapp, iManage, Jira, Aderant, Chrome River and Concur is a plus.
• Strong teamwork, problem-solving and detail orientation in a fast-paced environment.

Responsibilities

• Coordinate and assist with opening confidential, high-priority new business intake requests for Irvine office and PAGA matters.
• Process conflict check requests and complete required forms accurately.
• Prepare intake documentation for new Irvine cases and PAGA matters while ensuring compliance.
• Ensure timely processing of new matter intake forms in Intapp and verify accuracy of submissions.
• Draft engagement letters using designated templates and communicate with attorneys and staff.
• Support distribution of legal resource packets to clients and non-clients.
• Assist with firm event planning and coordination.
• Provide back-up support to Administration, including Reception and Office Services.
• Support new hire onboarding and orientation.
• Manage multiple assignments simultaneously with professionalism and confidentiality.

Skills

Microsoft Word

Outlook

Excel

PowerPoint

Adobe

Education

Associate degree

Tools

Intapp

iManage

Jira

Aderant

Chrome River

Concur

Job description

Fisher Phillips in Irvine seeks an experienced administrative professional to support intake for high-priority matters and help manage forms in Intapp and other systems. You will draft engagement letters, assist attorneys, and coordinate firm events in a confidential, team-oriented setting.

Core duties include processing conflict checks, onboarding new hires, and maintaining accurate documentation. The role offers strong benefits and a collaborative environment at our Irvine office.