Legal & Insurance Documents Coordinator

DOWC; Parsippany-Troy Hills (NJ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental, Vision

401k matching

Life Insurance

PTO and Sick Time

Company events and recognition

Job summary

Dealer Owned Warranty Company LLC in Parsippany, NJ is seeking a Documents Coordinator with a legal/financial/insurance background to join our northern New Jersey office. You will provide administrative support, draft contracts and compliance forms, manage client paperwork, and coordinate with departments on policies and procedures.

The role reports to management and offers opportunities to work on corporate entity formations, weekly/expense reporting, and cross-functional collaboration in a

Qualifications

• Minimum 3-5 years of experience preparing legal or business documents (agreements, contracts, amendments, compliance forms).
• Bachelor's degree in Business Administration or related field required.
• Proficiency in Microsoft Excel.
• General understanding of business operations.
• Experience in drafting, maintaining, and organizing documents.
• Strong analytical skills and attention to detail.

Responsibilities

• Provide top-level administrative support to the manager, internal teams, and clients.
• Draft and complete legal correspondence paperwork with high attention to detail.
• Manage extensive paperwork process for each client and file documents accordingly.
• Track paperwork progress and maintain organization/priority of tasks.
• Ensure smooth progress of day-to-day business operations.
• Coordinate with department head to document, refine, and maintain departmental policies and procedures.
• Assist with operational and administrative projects such as formation of corporate entities.
• Communicate with management, including weekly reports and expense reports; coordinate meetings and events.
• Proofread various correspondence and legal documents.
• Respond to customer needs through concise communications and planning.
• Send timely statements and accurate reporting to clients.
• Assist in annual filings and QA processes for clients.
• Carry out administrative duties such as filing, typing, copying, and scanning.
• Maintain confidentiality and protect client/company information.
• Analyze, improve, and evaluate processes for improvements.
• Prepare slides, meeting notes, and documents for the manager.
• Demonstrate empathy and a customer-centric mentality.
• Perform other duties as assigned by management.

Skills

Strong analytical skills

Attention to detail

Time management

Project management

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Job description

Dealer Owned Warranty Company LLC in Parsippany, NJ is seeking a Documents Coordinator with a legal/financial/insurance background to join our northern New Jersey office. You will provide administrative support, draft contracts and compliance forms, manage client paperwork, and coordinate with departments on policies and procedures.

The role reports to management and offers opportunities to work on corporate entity formations, weekly/expense reporting, and cross-functional collaboration in a