Legal & Executive Support Specialist 2026-02620

State of Wyoming; Cheyenne (WY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation, sick leave, FMLA, and H

Retirement - Pension and 457(b) plans

Flexible schedules

Meaningful work for Wyoming

Job summary

The State of Wyoming's Wyoming Retirement System seeks a qualified candidate to provide comprehensive administrative and functional legal support to the General Counsel and senior management. The role handles investment documents, contract tracking, hearings, rule-making, and public records coordination.

Ideal applicants have a bachelor’s degree, strong organizational skills, and a proven ability to handle confidential matters.

Qualifications

• Bachelor's degree in business or related field.
• 0–1 years of progressive work experience in business/office communications or equivalent.
• Experience substituting education with 3–4 years in business office communications.

Responsibilities

• Provide comprehensive administrative support to General Counsel and executive management.
• Draft, assemble, review, and execute legal documents related to investments.
• Manage vendor contracting workflows including RFPs and renewals.
• Coordinate administrative hearings and rule-making processes.
• Facilitate timely responses to public records requests.

Skills

Executive & Legal Administrative

Investment Legal Documentation

Contract & Procurement Management

Administrative Hearings & Rule-Making

Public Records Coordination

Education

Bachelor's Degree (Business)

0-1 years experience / Office support level

Education substitution: 3-4 years experience

Tools

Microsoft Office

Excel

Word

Job description

GENERAL DESCRIPTION

The Wyoming Retirement System (WRS) is seeking a qualified candidate to provide comprehensive administrative and functional legal support to the WRS General Counsel, as well as provide administrative support to the WRS Executive Director and senior management team. This role facilitates essential legal workflows, including investment documentation, contract and procurement tracking, administrative hearings, rule-making processes, and public records coordination.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact: Ryan Scheer, [e-mail] 307-777-8570

ESSENTIAL FUNCTIONS

• Executive & Legal Administrative Support: Deliver comprehensive administrative assistance to the General Counsel, Legal Department staff, and Executive Management team.
• Investment Legal Documentation: Assist the General Counsel in drafting, assembling, reviewing, and executing legal documents related to WRS investment operations.
• Contract & Procurement Management: Facilitate vendor contracting workflows, including preparing Requests for Proposals (RFPs) and Bid Waiver proposals; track contract deadlines and renewal schedules.
• Administrative Hearings & Rule-Making: Coordinate communication, scheduling, and logistical preparation for administrative hearings and the agency administrative rule-making process.
• Public Records Coordination: Facilitate and monitor timely agency responses to public records requests in compliance with statutory requirements.

PREFERENCES

Preference will be given to candidates with prior experience providing high-level administrative or functional support within an executive management team, corporate legal department, or public agency setting. Ideal applicants will demonstrate exceptional organizational abilities, attention to detail, and the capacity to prioritize and manage competing priorities independently. Strong oral and written communication skills are essential, alongside sound judgment in handling sensitive and confidential matters. Additionally, preference will be extended to individuals who possess proven problem-solving and troubleshooting capabilities, as well as a demonstrated familiarity with the Wyoming Retirement System (WRS) and a commitment to its mission and values.

KNOWLEDGE

• Legal & Administrative Expertise: Sound knowledge of core legal concepts, terminology, principles, and procedural workflows.
• Investment & Agency Familiarity: Understanding of institutional investment concepts, the Wyoming Retirement System, and relevant Wyoming Statutes, agency policies, and procedures.
• Executive & Legal Support: Demonstrated experience delivering high-level administrative support, customer service, and coordination to an executive leadership team or legal counsel.
• Interagency & System Navigation: Proven ability to navigate state databases, records systems, and intergovernmental agency processes.
• Technical Proficiency: Advanced proficiency in Microsoft Office (specifically Excel and Word) alongside hands-on experience managing digital records and database management systems.

MINIMUM QUALIFICATIONS

Education

Bachelor's Degree (typically in Business)

Experience

0-1 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Education & Experience Substitution

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations

None

PHYSICAL WORKING CONDITIONS

• Environment: Standard professional office setting.
• Physical Demands: The employee may sit comfortably to perform the majority of the work; however, physical mobility including walking, standing, bending, driving an automobile, and carrying light event items is regularly required.
• Travel: Some travel may be required.

NOTES

• FLSA: Non-exempt
• Background Check: Hiring is contingent upon the successful passage of a comprehensive background check.
• Application Completeness: An attached resume is not an acceptable substitution for a completed application. Incomplete applications will not be considered for employment.

072 - Wyoming Retirement System

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.