Legal Executive Assistant, Executive Partner

Freemont Yardley Search; New York (NY); On-site; USD 60,000 - 78,000; Full time

Job summary

Freemont Yardley Search is seeking a seasoned Legal Administrative Assistant in New York to support its attorneys with calendar management, document preparation, and client communications. The role emphasizes meticulous organization, confidentiality, and proactive support in a fast-paced legal environment.

You will coordinate meetings, draft and edit legal letters, manage filings, and assist with conflict checks and matter openings, reporting to the Executive Partner.

Qualifications

• 5+ years providing legal administrative support.
• Ability to anticipate executive’s needs and manage priorities.
• Strong discretion and organizational skills.
• Matrimonial law experience is a strong plus.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage and maintain detailed attorney calendars in Outlook.
• Arrange coordination of meetings/calls and meticulous organization of files (online/physical).
• Assist with the preparation, service, and filing of pleadings, discovery documents, subpoenas, and other litigation materials.
• Draft, edit, format, and proofread letters, memos, and legal documents.
• Compose and manage routine correspondence and professional email communications.
• Handle administrative processes such as requesting conflict checks, opening new client matters, and submitting internal approvals.
• Support the Executive Partner with additional tasks and ad hoc projects as needed.

Skills

Legal administrative support

Executive calendar management

MS Office proficiency

Prioritize & multitask

Discretion & confidentiality

Matrimonial law experience

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

• Manage and maintain detailed attorney calendars in Outlook.
• Arrange coordination of meetings/calls and meticulous organization of files (online/physical).
• Assist with the preparation, service, and filing of pleadings, discovery documents, subpoenas, and other litigation materials.
• Draft, edit, format, and proofread letters, memos, and legal documents.
• Compose and manage routine correspondence and professional email communications.
• Handle administrative processes such as requesting conflict checks, opening new client matters, and submitting internal approvals.
• Support the Executive Partner with additional tasks and ad hoc projects as needed.

Key Responsibilities

• Manage and maintain detailed attorney calendars in Outlook.
• Arrange coordination of meetings/calls and meticulous organization of files (online/physical).
• Assist with the preparation, service, and filing of pleadings, discovery documents, subpoenas, and other litigation materials.
• Draft, edit, format, and proofread letters, memos, and legal documents.
• Compose and manage routine correspondence and professional email communications.
• Handle administrative processes such as requesting conflict checks, opening new client matters, and submitting internal approvals.
• Support the Executive Partner with additional tasks and ad hoc projects as needed.

Knowledge, Skills & Attributes

• 5+ years of experience providing legal administrative support.
• Proven ability to proactively anticipate executive’s needs, juggle priorities,
• Track record of organization, discretion, and juggling priorities.
• Matrimonial law experience is a strong plus.
• Technologically proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Intangibles: Self-starter, team player, friendly, collaborative, problem solver, excellent communicator, up to the challenge of a fast-paced environment.