Legal Executive Assistant

TSS - Temporary Staffing + Search; Roseland (NJ); On-site; USD 75,000 - 90,000; Full time

Job summary

A mid-size legal firm in Roseland, NJ is seeking a Legal Executive Assistant to provide high-level administrative support to a senior executive and a small team of attorneys. This full-time role involves managing client relationships, coordinating workflows, and supporting various administrative functions. The ideal candidate will have a Bachelor's degree, 3+ years of executive legal support experience, and proficiency in legal document systems. Competitive salary and comprehensive benefits are offered.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

401k

Paid Time Off

Paid Sick Leave

Pet Insurance

Qualifications

• 3+ years of experience providing executive legal support required.
• Corporate law experience preferred.

Responsibilities

• Serve as the primary liaison for clients, managing relationships.
• Create and manage tracking systems for assignments and legal files.
• Monitor billing activity and support accounts receivable efforts.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Bachelor's Degree

Tools

NetDocuments

iManage Work

Clio Manage

Job description

TSS is assisting our client, an award-winning mid-size legal firm, in hiring a Legal Executive Assistant. This is a full-time, onsite opportunity in Roseland, NJ.

In this role, you will deliver high-level administrative support to a senior executive and a small team of attorneys specializing in corporate law.

RESPONSIBILITIES :

• Serve as the primary liaison for clients, managing relationships and ensuring consistent communication.
• Identify and implement process improvements to enhance service quality, operational efficiency, and client responsiveness.
• Create and manage tracking systems for assignments, workflows, and legal files to ensure deadlines are met and follow-up actions are completed.
• Facilitate communication across internal teams and clients; provide Salesforce training and support, manage data integrity, generate reports, and uphold security protocols.
• Coordinate workflows and case openings in partnership with department attorneys, ensuring all procedures are followed.
• Monitor billing activity, provide updates on relevant legal bills, and support accounts receivable efforts.
• Contribute to marketing initiatives by drafting social media content, preparing presentations, and coordinating speaking engagements.
• Manage administrative functions including invoice processing, calendar management, meeting coordination, and CRM list maintenance.
• Support team projects, onboard new hires, and assist with special initiatives as needed.

QUALIFICATIONS :

• 3+ years of experience providing executive legal support required. Corporate law is preferred.
• Bachelors degree required. Legal field preferred.
• Legal cloud-based document system experience required. (NetDocuments, iManage Work, Clio Manage).
• Excellent organizational, written, and verbal communication skills, with sharp attention to detail and strong proofreading abilities.
• Able to work independently, manage multiple priorities, meet deadlines, and maintain professionalism under pressure.

COMPENSATION AND BENEFITS :

The salary range for this role is $75,000-$90,000yr DOE . All health coverage starts on your first day! Health benefits include : Medical, Vision, and Dental. Other benefits : Life Insurance, AD&D, LTD, 401k, Pet Insurance, 10 days PTO, and Paid Sick Leave.

ABOUT US

TSS (Temporary Staffing & Search) is a boutique employment agency established in 1999, dedicated to connecting exceptional talent with organizations that are making a difference. Originally founded as Temporary Staffing by Suzanne Ltd., TSS has evolved over the years while maintaining its core belief : that every person has value and deserves to be treated with respect. We are still a woman-owned enterprise, and we continue to nurture the strong personal relationships we've built over the past two decades within our extensive network of job seekers and employers.

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Legal Executive Assistant • Roseland, NJ, United States