Legal Executive Assistant

DNA Partners; Baltimore (MD); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Hybrid work flexibility

Competitive compensation

Long-term stability

Job summary

DNA Partners is seeking an experienced Legal Executive Assistant to support a team of attorneys and partners in its Hackensack office. The role requires exceptional organizational skills and the ability to provide trusted legal and administrative support in a fast-paced environment.

The successful candidate will draft engagement letters, manage calendars, coordinate travel, assist with billing and conflicts processes, and serve as a liaison between clients and internal teams.

Qualifications

• 5+ years of experience as a Legal Secretary or Legal Executive Assistant in a law firm environment.
• Strong proficiency in Microsoft Office and document management systems.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong proofreading, grammar, and attention to detail.
• Ability to work independently while contributing to a collaborative team environment.
• Typing speed of 60+ WPM with a high degree of accuracy.

Responsibilities

• Provide executive-level support to attorneys and senior partners.
• Draft engagement letters, open new matters, and assist with conflicts processes.
• Prepare, edit, and finalize legal documents, correspondence, and government filings.
• Coordinate billing activities, including proforma reviews and invoice distribution.
• Manage complex calendars, schedule meetings, arrange travel, and monitor critical deadlines.
• Maintain client files, contact databases, and document management systems.
• Enter attorney time, process expense reimbursements, and assist with vendor invoices.
• Serve as a liaison between attorneys, clients, and internal departments.

Skills

Legal secretarial experience

Microsoft Office

Document management

Communication skills

Detail-oriented

Typing 60+ WPM

Job description

A nationally recognized law firm is seeking an experienced Legal Executive Assistant to support a team of attorneys and partners in its Hackensack office. This role is ideal for a highly organized professional who excels in a fast-paced law firm environment and enjoys serving as a trusted resource for both legal and administrative support.

Key Responsibilities:

• Provide executive-level support to attorneys and senior partners
• Draft engagement letters, open new matters, and assist with conflicts processes
• Prepare, edit, and finalize legal documents, correspondence, and government filings
• Coordinate billing activities, including proforma reviews and invoice distribution
• Manage complex calendars, schedule meetings, arrange travel, and monitor critical deadlines
• Maintain client files, contact databases, and document management systems
• Enter attorney time, process expense reimbursements, and assist with vendor invoices
• Serve as a liaison between attorneys, clients, and internal departments

Qualifications

• 5+ years of experience as a Legal Secretary or Legal Executive Assistant in a law firm environment
• Strong proficiency in Microsoft Office and document management systems
• Excellent written, verbal, and interpersonal communication skills
• Exceptional organizational skills with the ability to manage competing priorities
• Strong proofreading, grammar, and attention to detail
• Ability to work independently while contributing to a collaborative team environment
• Typing speed of 60+ WPM with a high degree of accuracy

Why Join This Firm?

• Opportunity to support accomplished attorneys at a respected national law firm
• Hybrid work flexibility
• Competitive compensation package of $90,000 - $115,000
• Collaborative and professional work environment
• Excellent long-term stability and growth potential