Legal Document Specialist | Word Expert & Proofreader

FBT Gibbons; Newark (NJ); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health care coverage (medical, dental,

Life insurance

Disability (short/long-term)

Parental leave

Wellbeing programs

Paid time off

401(k) with employer matching

Job summary

FBT Gibbons LLP in New Jersey seeks a detail-oriented Document Specialist to support attorneys by preparing, formatting, and refining complex legal documents with precision and efficiency. The role requires expert Word skills, strong proofreading, and proficiency with Excel and PowerPoint to support litigation and corporate matters.

The ideal candidate has 3+ years of word processing experience, is highly organized, and can manage multiple tasks while meeting deadlines.

Qualifications

• 3+ years of word processing experience.
• Expert level Microsoft Word.
• Proficient with Tables of Authorities and Tables of Contents.
• Intermediate Excel skills.
• Ability to convert documents from PDF to Word and reformat.

Responsibilities

• Create, revise and proofread complex legal documents to specifications using advanced word processing skills and software knowledge.
• Create, format and edit Excel documents ranging from basic to advanced levels.
• Create, format and edit PowerPoint presentations, ensuring adherence to firm branding standards.
• Compare documents and track changes using firm-specific software.
• Convert PDF documents into various formats, ensuring updates align with style requirements.
• Type correspondence, reports and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions.
• Review completed work for spelling, grammar, punctuation, and formatting accuracy to maintain high-quality standards.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Reformat documents and rearrange information as necessary.
• Manage and prioritize workload effectively to meet deadlines. Respond to inquiries regarding status of projects.
• Provide training and support to users for common tasks frequently requested.
• Maintain confidentiality and security of sensitive information.
• Maintain flexibility in scheduling to cover shifts in the absence of other Document Specialists as needed.

Skills

Word processing

Microsoft Word

Microsoft Excel

PowerPoint

Tables of Authorities

Tables of Contents

Attention to detail

Communication skills

Education

High school diploma

Job description

FBT Gibbons LLP in New Jersey seeks a detail-oriented Document Specialist to support attorneys by preparing, formatting, and refining complex legal documents with precision and efficiency. The role requires expert Word skills, strong proofreading, and proficiency with Excel and PowerPoint to support litigation and corporate matters.

The ideal candidate has 3+ years of word processing experience, is highly organized, and can manage multiple tasks while meeting deadlines.