Legal Document Specialist: Precision & Formatting Pro

Cooley LLP; San Francisco (CA); On-site; USD 94,558,000 - 166,194,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental insurance

Vision insurance

Commuter benefits

Life insurance

AD&D

Long-term care

Paid Time Off

Paid holidays

Parental leave

Fertility benefits

Job summary

Cooley LLP is seeking a Document Specialist to join the Document Processing team in San Francisco. The role focuses on document production, formatting, and processing support across domestic and international locations to ensure high-quality customer service and outputs.

Responsibilities include creating and revising documents in Microsoft Word, Excel, PowerPoint, and Visio, converting formats, proofreading, and assisting with data transfers, with a strong emphasis on accuracy and timeliness.

Qualifications

• Proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime and flexible schedule, as required.
• Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority.
• Fast and accurate typing.
• General understanding of personal computers.
• Previous experience supporting multi-locations and time zones.
• Previous legal document processing experience: Document Specialist I or II.
• Bachelor's degree preferred.

Responsibilities

• Create new documents and revise existing documents in Word, Excel, PowerPoint, and Visio; convert from PDFs or other sources.
• Reformat documents into Cooley templates and standard or custom formats.
• Convert documents between Word, Excel, PowerPoint, Visio, and PDF formats.
• Transcribe dictation files (analog/digital).
• Proofread edits for accuracy and completeness.
• Troubleshoot issues in Word, Excel, and PowerPoint.
• Handle email and attachments; transfer documents securely.
• Log work and cost recovery information.
• Perform additional duties as assigned.

Skills

Microsoft Office Suite

iManage

Visio

Acrobat

Litera/Compare/Best Authority

Typing

Time-zone coordination

Education

Bachelor's degree

Tools

Microsoft Office

iManage

Visio

Acrobat

Litera

Best Authority

IntApp

Job description

Cooley LLP is seeking a Document Specialist to join the Document Processing team in San Francisco. The role focuses on document production, formatting, and processing support across domestic and international locations to ensure high-quality customer service and outputs.

Responsibilities include creating and revising documents in Microsoft Word, Excel, PowerPoint, and Visio, converting formats, proofreading, and assisting with data transfers, with a strong emphasis on accuracy and timeliness.