Legal Document Processing Specialist

Cooley LLP; San Diego (CA); On-site; USD 45,000 - 80,000; Full time

Benefits offered by this job

PTO

Paid holidays

Health benefits

Parental leave

Job summary

Cooley LLP is seeking a Document Specialist to join the Document Processing team and provide document production, formatting, and proofreading support across multiple locations. The role includes transforming documents in Word, Excel, PowerPoint, and Visio, converting formats, and ensuring accuracy through proofreading.

Ideal candidates will have strong Microsoft Office skills, familiarity with iManage, Litera Compare, and Best Authority, plus ability to work with tight deadlines and high-volume

Qualifications

• Proficient in Microsoft Office and firm applications after orientation.
• Willing to work overtime and flexible schedules as required.
• Knowledge of Office suite, iManage, Visio, Acrobat, Litera, Compare and Best Authority.
• Fast and accurate typing.
• General understanding of personal computers.
• Previous experience supporting multi-locations and time zones.
• Experience in legal document processing.
• Document Specialist I: 1+ year experience; Document Specialist II: 5+ years experience.

Responsibilities

• Create and revise documents in Word, Excel, PowerPoint, and Visio from various inputs and EDGAR downloads.
• Reformat documents into Cooley templates and standard formats.
• Convert documents between formats (PDF, Word, Excel, PPT, Visio).
• Transcribe dictation files.
• Proofread edits for accuracy and consistency.
• Troubleshoot issues in Word, Excel, PowerPoint, and related apps.
• Assist users with document and software issues via hotline and remote support.
• Create fill-in forms in Acrobat and generate charts, tables, and graphics.

Skills

Microsoft Office

iManage

Typing

Proofreading

Flexible schedule

Communication

Time management

Team coordination

English proficiency

Education

Bachelor's degree

Tools

Litera Compare

Best Authority

Adobe Acrobat

PDF

Job description

Cooley LLP is seeking a Document Specialist to join the Document Processing team and provide document production, formatting, and proofreading support across multiple locations. The role includes transforming documents in Word, Excel, PowerPoint, and Visio, converting formats, and ensuring accuracy through proofreading.

Ideal candidates will have strong Microsoft Office skills, familiarity with iManage, Litera Compare, and Best Authority, plus ability to work with tight deadlines and high-volume