Legal Document Processing Specialist — Flexible Schedule

Cooley LLP; Reston (VA); On-site; USD 69,000 - 121,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

PTO 20 days + 10 holidays

Parental leave benefits

Job summary

Cooley LLP is seeking a Document Specialist to join the Document Processing team. The role focuses on document production, formatting and conversion across Word, Excel, PowerPoint and Visio, including PDF conversions and Internet resource edits.

The Specialist will support multiple locations and schedules to deliver high-quality service, with overtime as needed. A Bachelor’s degree is preferred and the team emphasizes accuracy and attention to detail in legal document processing.

Qualifications

• Proficiency in Microsoft Office Suite, iManage and other firm applications.
• Available to work overtime and flexible schedule as required.
• Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority.
• Fast and accurate typing.
• General understanding of personal computers.
• Experience supporting multi-locations and time zones.
• Previous legal document processing experience; Document Specialist I: 1+ year; II: 5+ years.
• Bachelor's degree preferred.

Responsibilities

• Create new documents and revise existing documents in Word, Excel, PowerPoint, and Visio; convert from PDFs and other formats.
• Reformat documents into Cooley templates and standard or custom formats.
• Convert documents to Word, Excel, PowerPoint and Visio from various formats.
• Transcribe dictation files; proofread edits for accuracy.
• Troubleshoot issues in Word, Excel, PowerPoint and other tools.
• Answer hotline calls and assist users with document issues.
• Create fill-in forms in Acrobat; generate charts, graphs, tables as requested.
• Transfer documents via secure file transfer platforms and perform searches.
• Mark and generate Table of Contents and Tables of Authorities; perform redlines using Litera Compare.
• Log work and cost recovery information; perform other duties as assigned.

Skills

Microsoft Office Suite

iManage

Visio

Acrobat

IntApp

eDictation

Litera

Compare

Best Authority

Typing

English proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

iManage

Visio

Acrobat

IntApp

Litera

Best Authority

Job description

Cooley LLP is seeking a Document Specialist to join the Document Processing team. The role focuses on document production, formatting and conversion across Word, Excel, PowerPoint and Visio, including PDF conversions and Internet resource edits.

The Specialist will support multiple locations and schedules to deliver high-quality service, with overtime as needed. A Bachelor’s degree is preferred and the team emphasizes accuracy and attention to detail in legal document processing.