Legal Document Specialist - Multiple Offices (Remote)

Littler; Nashville (TN); Remote; USD 55,000 - 90,000; Full time

Benefits offered by this job

Health plan

401(k) plan

Paid time off

Parental leave

Job summary

Littler is seeking a Legal Document Specialist to format, edit, and finalize legal documents and memoranda in compliance with federal and state rules. This remote role accepts candidates in Phoenix, AZ, Nashville, TN, or Kansas City, MO, with responsibilities spanning document creation, editing, PDF conversion, mail merges, and TOCs/TOAs.

The ideal candidate has 5+ years in a law firm setting, expertise with NetDocuments, MS Word, Adobe, and related tools, and a keen eye for detail.

Qualifications

• High School Diploma is required.
• Minimum 5 years of directly related work experience in a law firm environment.
• Expertise in NetDocuments, MS Word, Big Hand Create, Adobe, Best Authority, and OneDrive.
• Proficiency in drafting, revising, redlining using Track Changes, and finalizing documents.
• Proficient in producing Tables of Contents and Tables of Authorities.

Responsibilities

• Create shell documents according to attorney instructions.
• Fix corrupted documents and maintain Firm format.
• Edit, create, convert PDFs using Adobe and finalize documents.
• Create and run mail merges in Word/Outlook.
• Assist with TOCs and TOAs as needed.
• Communicate project instructions and deadlines with attorneys.
• Manage multiple deadlines and update status with managers.
• Save work in NetDocuments using Firm naming conventions.
• Create/edit Excel data and PowerPoint slides from user data.

Skills

NetDocuments

MS Word

Big Hand Create

Adobe

Best Authority

OneDrive

WorkShare

Outlook

Excel

PowerPoint

Education

High School Diploma

Tools

NetDocuments

MS Word

Big Hand Create

Adobe

Best Authority

OneDrive

WorkShare

Outlook

Excel

PowerPoint

Job description

The Legal Document Specialist is responsible for formatting, editing, and finalizing legal documents and memoranda in compliance with federal and state judicial rules.

This is a remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.

Responsibilites

• Responsible for creating shell documents according to assigning attorney instructions.
• Responsible for fixing corrupted documents and following standard Firm format.
• Responsible for properly editing, creating, combining or converting documents to PDF following Firm format.
• Responsible for creating and running mail merges.
• Accountable for assisting Attorney Practice Coordinators(“APCs”) with creating Tables of Contents(“TOCs”) and Tables of Authorities(“TOAs”) as needed.
• Responsible for communicating with assigning attorney in both verbal and written form regarding project instructions.
• Responsible for prioritizing multiple deadlines and communicating project status to assigning attorney.
• Accountable for evaluating workload and communicating with manager regarding project deadlines.
• Responsible for saving work product to NetDocuments using the Firm’s naming convention guidelines.
• Responsible for creating, formatting, and editing basic to advanced Excel documents from end-user provided data.
• Responsible for creating, formatting, and editing basic to advanced interactive PowerPoint slideshows from end-user provided content.

Qualifications

• Demonstrates expertise in NetDocuments, MS Word, Big Hand Create, Adobe, Best Authority, and OneDrive.
• Demonstrates expertise in drafting, revising, redlining utilizing Track Changes, and finalizing documents.
• Demonstrates expertise in Big Hand Create to create compliant legal documents and correspondence.
• Demonstrates expertise proofing legal documents for consistent formatting, spelling, grammar, and punctuation.
• Demonstrates expertise in comparing documents using WorkShare.
• Demonstrates ability to create pivot tables, charts and graphs extrapolated from data.
• Basic Excel skills required and include, but are not limited to, navigation, tables, auto sum, print formats and charts.
• Demonstrates knowledge of comprehensive editing and formatting within Firm templates.
• Demonstrates knowledge and proven expertise in producing Tables of Contents and use of Best Authority to produce Tables of Authorities.
• Demonstrates high attention to detail and critical thinking.
• Ability to accurately transcribe handwritten documents and audio recordings.
• Ability to perform mail merges in MS Word and Outlook.
• Ability to edit, create, combine, and convert PDF documents using Adobe.

Education & Certifications

• High School Diploma is required.

Experience Required

• Minimum 5 years of directly related work experience in law firm environment.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.

Littler Mendelson is proud to be an equal opportunity employer.

This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.