Remote Legal Document Specialist — Formatting & Drafting

Littler; Phoenix (AZ); Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Job summary

Littler seeks a Legal Document Specialist to format, edit, and finalize legal documents in compliance with federal and state rules. This remote role can be performed from Phoenix, Nashville, or Kansas City, offering a chance to support attorneys across matters through precise drafting and adherence to firm templates.

Ideal candidates bring 5+ years law firm experience, expertise in NetDocuments and MS Word, and strong proofreading and transcription skills.

Qualifications

• Minimum 5 years of directly related work experience in a law firm.
• Expertise in drafting, revising, redlining, and finalizing documents.
• Experience with NetDocuments and MS Word.
• Ability to format and edit complex legal documents per firm templates.
• Strong proofreading for formatting, spelling, grammar, and punctuation.
• Experience creating Tables of Contents and Tables of Authorities.
• Transcription of handwritten documents and audio recordings.
• Proficient in mail merges in MS Word and Outlook.
• Excellent communication with attorneys.

Responsibilities

• Create shell documents per attorney instructions.
• Fix corrupted documents and maintain firm formatting.
• Edit, convert, and PDF documents per firm standards.
• Create and run mail merges.
• Assist APCs with Tables of Contents and Tables of Authorities.
• Communicate project instructions with assigned attorney.
• Prioritize deadlines and report status to attorney.
• Evaluate workload and discuss deadlines with manager.
• Save work product to NetDocuments using naming conventions.
• Create/edit Excel and PowerPoint documents from provided data.

Skills

Attention to detail

Critical thinking

Transcription

Mail merge (MS Word/Outlook)

Education

High School Diploma

Tools

NetDocuments

MS Word

Big Hand Create

Adobe

Best Authority

OneDrive

WorkShare

Pivot Tables

Charts

Excel basics

Outlook

Job description

Littler seeks a Legal Document Specialist to format, edit, and finalize legal documents in compliance with federal and state rules. This remote role can be performed from Phoenix, Nashville, or Kansas City, offering a chance to support attorneys across matters through precise drafting and adherence to firm templates.

Ideal candidates bring 5+ years law firm experience, expertise in NetDocuments and MS Word, and strong proofreading and transcription skills.