Legal Document Specialist - 1st Shift (Hybrid)

RRD Company; Phoenix (AZ); Hybrid; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Disability insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley is seeking a Legal Document Specialist for a 2nd shift in a hybrid role. The position focuses on producing high-quality legal documents, formatting and processing, with emphasis on accuracy and timely delivery.

You will work with a team across shifts and locations to handle time-sensitive projects. Candidates should be skilled in MS Word and the full Office suite, with experience in legal document workflows including TOAs/TOCs and automated fields.

Qualifications

• High school diploma or equivalent; bachelor’s degree with 3+ years in legal word processing preferred.
• Advanced MS Office knowledge required (Word, Outlook, Excel, PowerPoint).
• Experience with legal word processing tasks such as TOAs/TOCs, cross-references, redlines, and automated fields.

Responsibilities

• Create, edit, and format legal documents to firm specifications using various software.
• Convert, clean and format documents between formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Perform data entry across software applications.
• Transcribe analog or digital dictation files.
• Restore/recover corrupted document files as needed.
• Provide telephone help desk support for application queries.
• Complete assigned jobs by deadline with accuracy.
• Handle sensitive/confidential documents and information.
• Follow established policies and procedures at all times.
• Perform additional duties as assigned.

Skills

Communication skills

Overtime flexibility

Legal document handling

Prioritization

Professional interaction

Typing 60 wpm

Education

High school diploma

Bachelor's degree preferred

Tools

MS Word

Outlook

Excel

PowerPoint

Job description

Legal Document Specialist - 1st Shift (Hybrid)

• Full-time
• Department: Legal & Document Processing
• Shift: 2nd Shift
• Compensation: up to USD 23.08 - hourly

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

RR Donnelley is adding Legal Document Specialists to their team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Must be able to commute to Phoenix, AZ

Must have clerical or administrative experience with MS Word document creation and formatting.

Training: Monday - Friday, 9AM - 5PM (6weeks)

Hybrid: After 90-day probation 3 days onsite 2 days remote

Responsibilities:

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Knowledge of legal terminology and legal citations preferred

Skills:

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Knowledge of legal terminology and legal citations preferred

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow stepprogressions to a target rate or set increments over time. Depending on the role, in addition to the hourlyrate of pay, the total compensation package may also include overtime, shiftdifferential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and othervoluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistanceand employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.